Branch Operations Coordinator

2 months ago


Sycamore, Illinois, United States Vaco Full time
Job Summary

Vaco is seeking a highly organized and detail-oriented Branch Operations Coordinator to support the day-to-day operations of our branch locations. This role will be responsible for providing administrative support to the branch team, ensuring seamless office management, and maintaining accurate records.

Key Responsibilities
  • Office Management: Oversee general office operations, including greeting visitors, ordering supplies, answering phones, filing, and managing mail.
  • Financial Management: Enter accounts payable invoices, receipts, and expense reports, and reconcile vendor statements to ensure accurate financial records.
  • Customer Service: Generate and distribute invoicing for customers assigned to a branch location, ensuring timely and accurate billing.
  • Month-End Preparation: Assist in preparing the branch for month-end activities as directed by the Branch Manager and Vice President of Accounting & Administration.
  • Contract Management: Create subcontractor agreements and guide subcontractors through the sign-up process.
  • HR Support: Act as a liaison between corporate and branch employees on payroll and benefits issues, and provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork.
  • Process Improvement: Assist corporate staff and branch managers in implementing new policies and processes, and perform various administrative support functions for branch and corporate teams as directed.
Requirements
  • A degree in accounting or business-related field or a minimum of 3 years of related experience.
  • Strong computer skills and fluency in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Must be detail-oriented, organized, and prioritized in a fast-paced environment.
Vaco's Commitment to Diversity and Inclusion

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.


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