Administrative Assistant

1 day ago

Wenatchee, Washington, United States NCW Libraries Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Executive Director and Board of Trustees. The ideal candidate will have excellent communication and interpersonal skills, with the ability to multitask and prioritize tasks in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to the Executive Director, including preparing meeting materials, agendas, and summaries.
  • Manage the Executive Director's daily calendar, including scheduling meetings, reserving meeting rooms, and arranging travel logistics.
  • Schedule Executive and Leadership Team meetings, prepare agendas and other materials, take minutes, and create summaries for review.
  • Collaborate with the Communications & Engagement Manager on annual publications, announcements, press releases, or all staff emails.
  • Manage logistics for Library meetings, events, and trainings as requested by the Executive Director.
  • Assist the Executive Director and Deputy Director with a variety of operations activities, including special projects, research, and assignments as needed.
Requirements
  • Bachelor's degree from an accredited four-year college or university.
  • In the absence of a degree, a combination of relevant education, training, and experience will be considered.
  • The ideal candidate will have five years progressively responsible administrative support experience, including two years at the executive level and experience working with a governing board.
  • Valid driver's license in the State of Washington is required.
Preferred Qualifications
  • Current knowledge of the Washington State Open Public Meetings Act.
  • Current knowledge of Public Disclosure Act governing Public Record Requests.
  • Experience working with Board(s) of Directors and Executive leadership.
  • Proficient in public sector communications management principles and practices.
Work Environment

The work environment is fast-paced and dynamic, with frequent interruptions and deadlines to meet. The ideal candidate will be able to work effectively in this environment and maintain a high level of professionalism and confidentiality.

Benefits
  • The pay grade for this position spans from $26.89-$36.14/hour divided into 11 steps.
  • NCW Libraries offers a Bilingual pay incentive for demonstrated fluency in Spanish for identified positions.
  • Washington State PERS retirement.
  • Employee Assistance Program (EAP).
  • Employer Paid Dental, Vision and Life and LTD for the employee.
  • Medical coverage available (most plans paid in full for the employee).
  • 12 paid holidays throughout the year, plus 2 personal holidays of their choice.
  • 8 hours of sick leave accrued per month for full-time employees.
  • 8 hours per month vacation leave accrual for full-time employees; this increases over time based on years of employment.

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