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Administrative Operations Coordinator

2 months ago

Fargo, North Dakota, United States Professional Building Services Full time
Job Overview

Position Summary

We are seeking a diligent Office Manager to handle a range of administrative and clerical responsibilities. This role involves providing essential support to our management team, clients, and staff, while overseeing the general administrative functions of our organization.

Key Responsibilities

  • Manage incoming phone calls and direct them appropriately
  • Coordinate and organize appointments and meetings
  • Maintain comprehensive records and filing systems
  • Draft and prepare memos, letters, faxes, and forms
  • Compile and prepare regularly scheduled reports
  • Update and uphold office policies and procedures
  • Handle timecard entries
  • Order office supplies and explore new supplier options
  • Maintain and update contact lists
  • Submit and reconcile expense reports
  • Provide general assistance to employees and clients
  • Serve as a primary point of contact for employees, clients, and suppliers

Required Skills

  • Demonstrated experience as an administrative assistant or office administrator
  • Familiarity with office management systems and procedures
  • Proficient in using office equipment, such as printers and VOIP phone systems
  • Strong command of MS Office applications (MS Excel and MS Word)
  • Exceptional time management abilities with a focus on prioritizing tasks
  • Meticulous attention to detail and strong problem-solving capabilities
  • Outstanding written and verbal communication skills
  • Robust organizational skills with the capacity to manage multiple tasks
  • High School diploma required; degree in HR or business management preferred