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Administrative Coordinator

2 months ago

Frisco, Texas, United States Emporium TPO Full time

Emporium TPO has been recognized as a Top Workplace in the 2024 Scotsman Guide

Emporium is a leading wholesale origination platform dedicated to supporting professional mortgage brokers and non-delegated correspondent lenders. Our mission at Emporium is straightforward: to cultivate a team of skilled individuals who share common values, foster a culture centered on outstanding customer service, and deliver high-quality products and returns to our stakeholders.

The Office Assistant is essential in maintaining a seamless and productive office atmosphere by overseeing the front desk, managing various administrative responsibilities, and assisting with overall office functions. As the primary liaison for visitors, staff, and vendors, this role requires exceptional communication abilities, a proactive mindset, and the capacity to effectively juggle multiple tasks in a dynamic environment. The ideal candidate will thrive in creating a welcoming environment while ensuring a high level of organizational effectiveness.

Working Hours and Schedule:

  • On-Site
  • Monday-Friday, 8:30 AM - 5:30 PM

Key Responsibilities:

  • Oversee the front desk and reception areas, acting as the initial point of contact for visitors, employees, job candidates, and vendors.
  • Execute general administrative duties, including answering and directing phone calls, managing emails, mailings, and deliveries, and coordinating meeting-room schedules.
  • Maintain a clean, stocked, and organized office environment, particularly in communal areas such as kitchens, conference rooms, and storage spaces.
  • Order office supplies, manage supply stations, and ensure that equipment is functional and well-maintained.
  • Prepare office spaces for training sessions, including setting up conference rooms with refreshments and necessary equipment.
  • Process paper checks received at the office.
  • Provide ad hoc support to team members and departments, assisting with the organization of both on-site and off-site events.
  • Manage travel bookings and assist with related logistical arrangements.
  • Perform other duties as assigned.

Essential Skills:

  • Assist with tasks related to the management of office operations.
  • Demonstrated experience in office coordination and administrative support.
  • Effectively prioritize tasks with a keen attention to detail and a commitment to quality outcomes.
  • Run errands efficiently, including picking up and delivering packages and documents.
  • Proficient in MS Office Suite, with a willingness to learn new software and systems.
  • Strong collaboration skills; ability to work across functions and processes with various partners.
  • Excellent attention to detail, self-motivated, and capable of working independently.
  • Outstanding written and verbal communication skills.
  • Ability to maintain confidentiality regarding company information.

Qualifications:

  • High school diploma or equivalent.
  • Minimum of 1 year of relevant professional experience.
  • Professional demeanor with a high level of energy and enthusiasm.

Why Choose Us?

Comprehensive Benefits: Enjoy our benefits starting from the first of the month following your hire date:

  • Select from 4 comprehensive medical plans, dental, vision, etc.
  • Company-paid Life Insurance, Short and Long Term Disability Coverage.

Employee Assistance Program: Access free confidential support for various personal and work-life needs.

Legal Assistance: Provided for estate planning, will creation, or civil matters.

Supportive Work-Life Balance:

  • 9 Company Holidays, plus an additional holiday for your birthday.
  • 2 Floating Holidays.
  • PTO and/or Sick Days.
  • Voting Time Off.
  • Paid Parental Leave.
  • Bereavement Leave.

Career Development: Opportunities for continuous growth through paid training and a collaborative culture.

Tuition Reimbursement: Financial assistance for your educational and career goals.

Financial Security: 401K plan to help secure your future.

Team Bonding: Participate in company outings and virtual gatherings to enhance a collaborative culture.

Birthday Surprise: We celebrate your birthday with a delightful surprise.

Emporium is an equal-opportunity employer. We are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.