Executive Assistant to General Partner at Prestigious Venture Firm

4 days ago

San Francisco, California, United States Bloom Talent Full time

This is an exceptional opportunity to join a respected venture capital firm as an Executive Assistant to one of their General Partners.

The firm operates as a lean team of 30 with a team of 8 other EAs who are trusted partners to their Executives.

You will provide core administrative support to the General Partner, managing their calendar and inbox, coordinating with boards this partner sits on, and booking travel.

You will also interact and serve as a resource with the Partner's portfolio companies.

This is an in-office role based in San Francisco with required travel to their office on the Peninsula every other Monday.

Key Responsibilities:

  • Manage the General Partner's calendar and handle a high volume of scheduling with internal and external partners including board coordination.
  • Rearrange meetings and shift schedules as priorities change.
  • Manage and triage email inbox, including flagging emails, categorizing, and drafting responses on behalf of Partner.
  • Arrange travel and transportation including detailed trip itineraries.
  • Provide meeting prep and support to track action items, next steps, and follow-ups.
  • Assist with task tracking, coordination, and driving follow-ups.
  • Categorize contacts and track relationships in CRM.
  • Interact and serve as a resource to portfolio companies.
  • Process expenses and other ad hoc tasks.
  • Handle a dynamic workload and make decisions (often with limited context).
  • Collaborate with the Partner's Personal Assistant to ensure personal and professional commitments are aligned.

Requirements:

  • Previous experience as an Executive Assistant or similar role, plus if it's been in a startup, venture or hospitality.
  • Well organized, dedicated, reliable, and flexible.
  • Service-oriented. You take pride in the supporting role and providing a white glove experience.
  • A self-starter capable of multi-tasking and prioritizing.
  • Hyper-organized and extremely detail-oriented.
  • Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.
  • Capable of working in a fluid environment with ever-changing priorities.
  • Someone who can take ownership and is proactive at getting things done.
  • Tech savvy with tools such as Outlook, Airtable, Notion, Slack, and Asana.

Please note that your application will be considered for all open positions.

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