Administrative Assistant

2 days ago

Nashville, Tennessee, United States Vanderbilt University Medical Center Full time
Job Summary

We are seeking a highly skilled Administrative Assistant to join our team at Vanderbilt University Medical Center. As an Administrative Assistant, you will provide complex administrative and business support to our team with minimal guidance.

Key Responsibilities
  • Perform a variety of administrative tasks, including scheduling, booking travel, and budget reconciliation.
  • Ensure data and records are created and maintained to document financial, planning, correspondence, procedures, processes, and other information.
  • Compile data, analyze information, and summarize findings in support of our team.
  • Prepare reports and other documentation as requested.
Technical Capabilities
  • Human Resources Policies and Procedures: Knowledge, adherence, and application of human resources policies and procedures.
  • Ad Hoc Reporting: The ability to access information from databases and prepare reports.
  • Data Analysis: The ability to analyze data in an accurate manner.
  • Clerical/Administrative: Clerical/administration is a skill that includes most clerical and administrative functions typically carried out by secretaries, administrators, and others who perform a clerical role.
  • Financial Processes: Ability to monitor costs, expenses, and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Core Accountabilities
  • Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance.
  • Problem Solving/Complexity of Work: Conducts research and analysis to solve some non-routine problems.
  • Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.
  • Team Interaction: Provides informal guidance and support to less experienced team members.
Core Capabilities
  • Supporting Colleagues: Develops self and others, builds and maintains relationships, communicates effectively, serves others with compassion, solves complex problems, offers meaningful advice and support, performs excellent work, ensures continuous improvement, fulfills safety and regulatory requirements, demonstrates accountability, stewards organizational resources, makes data-driven decisions, generates new ideas, applies technology, and adapts to change.
Position Qualifications
  • Responsibilities: Performs administrative and business support related duties of a complex nature in support of an area.
  • Certifications: None specified.
  • Work Experience: 4 years of relevant work experience.
  • Education: High School Diploma or GED.

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

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