Recruitment Operations Specialist

2 weeks ago

Bridgewater New Jersey, United States Insmed Incorporated Full time

Company Overview:


Insmed is a worldwide biopharmaceutical organization committed to enhancing the lives of individuals affected by serious and rare conditions.

Our employees are our greatest asset, and our actions are driven by a commitment to prioritizing patient needs.

We strive to expand our workforce with skilled professionals from diverse backgrounds who are eager to challenge conventional methods, address challenges, and collaborate with urgency and empathy.


Rooted in our core principles of teamwork, responsibility, enthusiasm, respect, and integrity, we seek to cultivate an inclusive, diverse, and adaptable workplace where our team members are acknowledged for their proactive contributions.

If you resonate with our mission and wish to collaborate with the most dedicated professionals in the biopharmaceutical sector, consider joining Insmed to advance your career.


Acknowledgments:
Recognized as Science's Top Employer in 2021, 2022, and 2023

Insmed is committed to fostering a collaborative atmosphere where our team can excel. Daily, our staff transforms their enthusiasm for science and research into groundbreaking solutions for patients. This dedication has earned us the title of the No.

1 company to work for in the biopharmaceutical field in Science's Top Employers Survey for three consecutive years.

A Certified Great Place to Work

We believe our organization is exceptional, and our employees concur. Recently, we achieved Great Place to Work certification in the U.S. for the fourth consecutive year.

We are also proud to be featured on the Best Workplaces in BiopharmaTM, Best Workplaces in New YorkTM, PEOPLE Companies That Care, Best Workplaces for WomenTM, Best Workplaces for MillennialsTM, and Best Medium WorkplacesTM lists.


Position Summary:


In this dynamic role, you will report to the Associate Director of Talent Acquisition Operations and be accountable for delivering exemplary candidate support in areas such as interview coordination, onboarding processes, orientation, and employment verification.

Alongside your daily responsibilities, you will have the chance to enhance the Talent Acquisition function by focusing on process improvements, applicant tracking systems, and the integration of automation and AI tools.

As a Recruitment Operations Specialist, collaboration and meticulousness are essential.

You will engage closely with candidates, recruiters, and hiring managers, paying particular attention to scheduling specifics to ensure a favorable experience for all parties involved.

Adaptability is also crucial in this role due to fluctuating schedules and urgent requests.

Given your interactions with candidates and new employees, you will be expected to work from our office two to three days a week.


Key Responsibilities:


Deliver an outstanding experience for candidates, recruiters, and hiring managers by proactively managing a high volume of interview scheduling, debrief meetings, and candidate travel arrangements (as necessary) across various positions.

Assist in guiding candidates and hiring managers throughout the interview journey.

Address challenges when plans change; handle interview cancellations, rescheduling, double-booked interviewers, MS Teams/Zoom links, and more.


Welcome new hires to ensure a smooth onboarding experience, including leading new hire orientation sessions and processing federal I-9 documentation.


Collaborate with the talent acquisition team on diverse projects that align with the team's objectives (e.g., developing candidate resources, enhancing our interview scheduling procedures, and more).

Qualifications:

Minimum of 2+ years of experience as a talent acquisition coordinator

Proficient in using a web-based Applicant Tracking System (ATS) and Human Capital Management (HCM) system, along with MS Office

Able to adapt as a team player; skilled at engaging with multiple individuals simultaneously in a fast-paced, high-volume work environment

Strong commitment to candidate care, ensuring they have a positive experience, conveyed in a friendly, concise, inclusive, and professional manner (both written and verbal)

Detail-oriented and process-focused: consistently seeking ways to enhance efficiency

Travel Requirements:

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