National Meetings Coordinator

2 days ago

Dallas, Texas, United States American Heart Association Full time

About the Role

The American Heart Association is seeking a highly organized and detail-oriented National Meetings Coordinator to join our team. As a key member of our National Center office in Dallas, TX, you will be responsible for managing all meeting logistics for assigned association meetings.

Responsibilities

  • Coordinate meeting arrangements, including venue selection, catering, and audiovisual equipment.
  • Assist with on-site meeting management, ensuring seamless execution of events.
  • Research and conduct site visits to identify suitable meeting locations.
  • Negotiate and execute contracts with hotels and vendors to secure the best possible rates.
  • Collaborate with program staff to review meeting requirements, budget, and agenda.
  • Communicate planning deadlines and ensure timely completion of tasks.
  • Establish meeting specifications, including menus and other details.
  • Prepare and distribute function forms to staff, hotels, and vendors.
  • Verify, reconcile, and process hotel and vendor invoices.
  • Assume responsibility for additional meetings, conferences, and projects as needed.

Qualifications

  • Minimum of three years of experience in meeting planning, administration, or management.
  • Knowledge of meeting planning principles, practices, and technology.
  • Strong organizational and interpersonal skills.
  • Excellent communication and problem-solving abilities.
  • Ability to work in a team environment and manage multiple projects simultaneously.
  • Must be able to travel overnight approximately 20% of the time.

About the American Heart Association

The American Heart Association is a leading force for a world of longer, healthier lives. Our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, or physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture, and mission have a shared impact across a diverse set of backgrounds.

Benefits

  • Competitive base salary and regular market reviews.
  • Performance and recognition programs, including merit increases and incentive programs.
  • A wide array of benefits, including medical, dental, vision, disability, and life insurance.
  • A robust retirement program with employer match and automatic contribution.
  • Employee assistance program, employee wellness program, and telemedicine services.
  • Professional development opportunities, including employee resource groups and mentoring programs.
  • Work-life harmonization, including paid time off and 12 paid holidays per year.
  • Tuition assistance for career development and education.

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