Administrative Coordinator
6 days ago
Voloridge Investment Management is seeking an experienced Administrative Assistant to support our team in Jupiter, FL. As an Administrative Assistant, you will play a critical role in maintaining the smooth operation of our office, ensuring that all administrative tasks are completed efficiently and effectively.
Key Responsibilities:- Provide administrative support to company executives and staff, including calendar management, meeting scheduling, travel arrangements, and expense reports.
- Manage daily office operations, including communication with internal staff and external clients and vendors.
- Maintain inventory and order office supplies, snacks, and cleaning materials.
- Ensure the company's common areas are well-maintained and organized.
- Assist with event planning, packaging, and delivery of anniversary gifts, and provide expense reports and inventory reports.
- Welcome investors, guests, and customers, and direct inquiries.
- Sort and distribute incoming mail, prepare outgoing mail, and perform other administrative tasks.
- Support the full-service onsite daily salad, cereal, and nut bars, including basic food preparation.
- Create written manuals of company policies and procedures.
- Occasionally support HR recruiting and maintain confidentiality.
- Associates degree or higher preferred.
- 2+ years of administrative assistant/office management experience.
- Ability to work daily in our Jupiter office.
- Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience.
- Detail-oriented and able to lift up to 15-25 pounds.
- Strong time management skills, excellent verbal and written communication, and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Ability to work efficiently in a fast-paced, team-oriented environment.
- Competitive base salary.
- Profit-sharing bonus.
- Health, dental, vision, life, and disability insurance.
- 401K.
Voloridge Investment Management is an SEC-registered investment advisor and an Equal Opportunity Employer. We welcome qualified applicants from diverse backgrounds and will consider all applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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