Event Planning Specialist
1 week ago
Event Coordinator (6-Month Contractor)
The Judge Group is in search of a 6-month contractor with a background in event management to fulfill the role of Event Coordinator. This position involves close collaboration with the Senior Manager of Internal Communications to ensure the effective execution of significant corporate recognition events and celebrations. You will be instrumental in enhancing employee engagement through various events.
Key Responsibilities:
- Oversee all elements of large-scale events and celebrations, from planning to execution.
- Work alongside vendors for catering, transportation, setup, decor, and entertainment.
- Participate in planning meetings with external vendors.
- Monitor tasks and take responsibility for specific activities under the guidance of the Senior Manager.
- Provide oversight to vendors during setup days and track progress.
- Collaborate with the internal multimedia team on the development of graphics.
- Contribute ideas for decorations and other unique elements.
- Manage and oversee the event budget.
- Assist with attendee registration and manage RSVP processes.
- Coordinate with HR to verify nomination criteria and nominee eligibility.
- Facilitate nominations in collaboration with the Internal Communications team.
- Review all communications for accuracy.
Qualifications:
- Proven experience in supporting large-scale events.
- Excellent organizational and communication abilities.
- Detail-oriented with a proactive approach to inquiries.
- Proficient in Microsoft Office, especially Excel.
- Comfortable leading meetings and discussions.
- Able to interface effectively with vendors and internal teams.
- Physical capability to stand, walk, and lift items up to 10 pounds.
Essential Skills:
- Strong project management capabilities.
- Intermediate skills in Microsoft Excel.
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