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Event Planning Specialist

2 months ago

Deerfield Beach, Florida, United States The Judge Group Full time

Event Coordinator (6-Month Contractor)

The Judge Group is looking for a skilled contractor with experience in event management to fulfill the role of Event Coordinator. This position involves collaborating closely with the Senior Manager of Internal Communications to ensure the successful execution of significant corporate events and celebrations. You will be instrumental in enhancing employee engagement through various events.

Key Responsibilities:

  • Oversee all facets of large-scale events and celebrations, from initial planning to final execution.
  • Work in partnership with vendors for catering, transportation, setup, decor, and entertainment.
  • Participate in planning meetings with external vendors.
  • Manage tasks and take responsibility for specific activities under the guidance of the Senior Manager.
  • Direct vendors during setup days and monitor their progress.
  • Collaborate with the internal multimedia team on the development of graphics.
  • Provide suggestions for decorations and other unique elements.
  • Administer and monitor the event budget.
  • Assist with attendee registration and manage RSVP processes.
  • Coordinate with HR to verify nomination criteria and eligibility of nominees.
  • Facilitate nominations in collaboration with the Internal Communications team.
  • Review all communications to ensure they are accurate and clear.

Qualifications:

  • Proven experience in supporting large-scale events.
  • Exceptional organizational and communication abilities.
  • Detail-oriented with a proactive approach to inquiries.
  • Proficient in Microsoft Office, especially Excel.
  • Comfortable leading meetings and discussions.
  • Able to interact effectively with vendors and internal support teams.
  • Physical capability to stand, walk, and lift items up to 10 pounds.

Essential Skills:

  • Strong project management capabilities.
  • Intermediate proficiency in Microsoft Excel.