Event Planning Specialist

3 days ago


Deerfield Beach, Florida, United States The Judge Group Full time
Job Summary

The Judge Group is seeking a highly organized and detail-oriented Event Coordinator to support the successful delivery of major company recognition events and celebrations. As an Event Coordinator, you will work closely with the Senior Manager, Internal Communications to plan and execute large-scale events, fostering employee engagement and ensuring seamless execution.

Key Responsibilities
  • Event Planning and Execution: Coordinate all aspects of large events/celebrations, including planning, budgeting, and execution.
  • Vendor Management: Collaborate with vendors for catering, transportation, setup, decorations, and entertainment, ensuring timely and cost-effective delivery.
  • Project Management: Track tasks, manage timelines, and take ownership of specific activities under the guidance of the Senior Manager.
  • Communication and Collaboration: Provide direction to vendors during setup days, monitor progress, and collaborate with the internal multimedia team on graphics development.
  • Event Budgeting and Management: Manage and track the event budget, ensuring accurate financial reporting and compliance.
  • Attendee Management: Assist with attendee registration, manage RSVPs, and work with HR to confirm nomination criteria and nominee eligibility.
  • Communication and Review: Review communications to ensure accuracy, clarity, and consistency with company branding.
Requirements
  • Event Experience: Proven experience supporting large events, with a strong understanding of event planning principles and practices.
  • Organizational and Communication Skills: Excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.
  • Attention to Detail: Detail-oriented and willing to ask questions, ensuring accuracy and attention to detail in all aspects of event planning and execution.
  • Technical Skills: Proficient in MS Office, particularly Excel, with intermediate-level project management skills.
  • Leadership and Interpersonal Skills: Comfortable leading meetings, interfacing with vendors and internal support staff, and working effectively in a team environment.
Must-Have Skills
  • Project Management: Proficient project management skills, with the ability to manage multiple tasks and deadlines.
  • Microsoft Excel: Intermediate-level Microsoft Excel skills, with the ability to create and manage complex spreadsheets.


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