Event Planning Specialist

2 weeks ago


Deerfield Beach, Florida, United States The Judge Group Full time

Event Coordinator (Contract Position)

The Judge Group is looking for a skilled contractor with a background in event management to fulfill the role of Event Coordinator. This position involves close collaboration with the Senior Manager of Internal Communications to ensure the effective execution of significant corporate events and celebrations. You will be instrumental in enhancing employee engagement through various events.

Key Responsibilities:

  • Oversee all elements of large-scale events and celebrations, from conception to execution.
  • Work in partnership with vendors for catering, transportation, setup, decorations, and entertainment.
  • Participate in planning discussions with vendors.
  • Monitor tasks and take charge of specific duties under the direction of the Senior Manager.
  • Guide vendors during setup days and track progress.
  • Collaborate with the internal multimedia team on the development of graphics.
  • Provide suggestions for decorations and other unique features.
  • Manage and oversee the event budget.
  • Assist with participant registration and manage RSVPs.
  • Coordinate with HR to verify nomination criteria and eligibility of nominees.
  • Facilitate nominations in collaboration with the Internal Communications team.
  • Review communications for accuracy and clarity.

Qualifications:

  • Proven experience in supporting large-scale events.
  • Excellent organizational and communication abilities.
  • Detail-oriented with a proactive approach to inquiries.
  • Proficient in Microsoft Office, especially Excel.
  • Comfortable leading meetings and discussions.
  • Able to interact effectively with vendors and internal staff.
  • Physical capability to stand, walk, and lift items up to 10 pounds.

Essential Skills:

  • Strong project management capabilities.
  • Intermediate proficiency in Microsoft Excel.


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