Administrative Support Specialist
2 weeks ago
Job Description
We are seeking a detail-oriented and organized individual to provide administrative support to our estimating and project management team.
Responsibilities:
- Manage multiple databases to track projects from the lead stage through final invoicing and any necessary follow-ups on collections.
- Communicate with suppliers to obtain pricing and product information.
- Create presentations using Adobe Acrobat, Bluebeam, and PowerPoint.
- Compile proposals and scopes of work into cohesive presentations.
- Input new job details into the online scheduling system and upload all pertinent project information.
- Assist with special projects and other duties as assigned.
Requirements:
- Must be a quick learner with the ability to juggle multiple tasks while staying organized.
- Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook, is essential.
- Prior experience in database management is preferred.
- Strong attention to detail is crucial for this role.
- Excellent organizational, analytical, and problem-solving skills are required.
- Must have outstanding verbal and written communication skills, along with strong interpersonal abilities.
- Capability to prioritize tasks and manage time effectively.
- Proven track record of collaborating effectively with internal teams, cross-functional groups, and external partners.
Location: Ijamsville, MD
Salary: $55,000 - $65,000
Work Hours: Monday - Friday, 8:30 AM - 5:00 PM
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
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