Administrative Support Specialist

3 weeks ago

Frederick, Maryland, United States Builders FirstSource Full time

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components, and building services to the professional market.

The #1 name in our industry, we help make the dream of home ownership more achievable every day.

At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

Purpose

Performs complex administrative and project activities in support of one or more departments or location(s). May lead or supervise the work of other office/operations administrative staff. Work assignments are complex in nature and require exercise of discretion and judgment.

Essential Duties and Responsibilities

  • Coordinates all administrative activities and services relating to office/operations procedures, special analysis, project summaries, and/or compliance functions.
  • Performs general accounting activities and certain HR processes.
  • Coordinates administrative support functions. Partners with others to ensure administrative processes meet internal and external requirements.
  • May prepare sales orders and estimates and compile periodic sales reports; assists sales staff in resolving invoice problems and customer relations.
  • Oversees purchase of office equipment ensuring supply needs are met and costs are minimized.
  • May recommend and implement approved process improvement, administrative changes, or new initiatives.
  • Understands and observes all safety procedures and practices and ensures that employees observe all safety procedures and practices in order to prevent injuries or damage; schedules periodic safety meetings and solicits recommended changes to improve safety procedures.
  • Other duties as assigned.

Supervisory Responsibilities

May lead or supervise assigned staff.

Minimum Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Educational Degree (GED) and 3 years of related experience; or an equivalent combination of education and experience.

Competencies

  • Excellent customer service skills
  • Excellent verbal and written communication skills
  • Ability to compose effective and efficient reports and correspondence
  • Ability to maintain confidentiality pertaining to personnel matters
  • Ability to organize, prioritize, and efficiently manage multiple projects simultaneously
  • Able to explain complex topics in simple language
  • Proficiency in Microsoft Office suite

Work Environment/Physical Activity

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work is in an office setting and generally sedentary, but position may involve walking or standing for brief periods of time.
  • May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.
  • Occasional travel by car or plane may be required in this position.

At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people-first culture will build you up and empower you to do more, be more, and become better every day.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or status as an individual with a disability.

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