Administrative Support Supervisor

2 weeks ago


Frederick, Maryland, United States Frederick County , Inc. Full time
Job Title: Administrative Support Supervisor

Job Summary:

We are seeking an experienced Administrative Support Supervisor to join our team at Frederick County, Inc. The successful candidate will provide comprehensive administrative support to the Director and Deputy Director of the Division of Parks and Recreation, as well as administrative support and oversight to the entire Division.

Key Responsibilities:

  • Provide administrative support to the Director, Deputy Director, and the entire division
  • Supervise and evaluate administrative personnel to ensure proper accounting for financial transactions
  • Coordinate and give direction to administrative staff regarding daily tasks and office procedures
  • Train administrative personnel in different software applications, policies, and procedures
  • Oversight for personnel-related issues, including training, staff development, hiring/termination, change in status, etc.
  • Support administration and departments with personnel-related issues, including staff development, supply orders, inventory, office procedures, personnel files, and technical coordination for phones and hardware
  • Serve as liaison with the County's divisions, including payroll, procurement, and human resources
  • Prepare sensitive personnel, financial, or policy documents, reports, and forms
  • Transmit information and instruction to other staff members with the authority of the Director and the Department Head
  • Act as intermediary for Department Head when contacting officials, employees, and the public
  • Record and prepare meeting minutes
  • Process purchase orders, requisitions, p-card purchases, vouchers, and other financial transactions in the automated procurement system
  • Oversight and assistance with long-term projects and coordination of same with departments and supervisors
  • Perform cash handling transactions; deliver to the Treasurer's Office for deposit
  • Create and maintain Division's organizational charts in SharePoint
  • Administer the Division's Standard Operating Procedures (SOPs)
  • Compose and prepare correspondence, memorandums, forms, and other written work
  • Review and respond to incoming mail, e-communications, etc.

Requirements:

  • Associate's degree
  • Minimum 5 years of professional administrative support work experience
  • Minimum 1 year work experience supervising or directing the work of others
  • Intermediate skills in the use of MS Office Suite
  • Possession of a valid automobile operator's license

Preferred Qualifications:

  • Advanced skill in the use of Microsoft Office Excel and Word
  • Experience with an ERP system (Infor) and/or HR Management System (NeoGov)

Benefits:

  • Comprehensive medical insurance plan options
  • Dental, vision, and flexible spending accounts
  • Group term life insurance and accidental death & dismemberment benefit
  • Defined benefit pension plan
  • Employee assistance program
  • Flexible spending accounts
  • Life insurance
  • Savings plan - deferred compensation
  • Educational reimbursement program

How to Apply:

Please submit your application, including any associated supplemental questions, to the Frederick County, Inc. website. The application must be complete at the time of submission and must clearly articulate the required work experience relevant to the position.



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