Fleet Operations Coordinator

22 hours ago


Newark, New Jersey, United States Drivo Rent A Car Full time
About Drivo Rent A Car

We are a leading player in the car rental industry, committed to delivering top-notch service to our customers while fostering a supportive and inclusive work environment for our employees.

Our company culture values collaboration, innovation, and growth. We are seeking a strong manager and leader to manage locations and grow with us.

Job Summary

The Car Rental Fleet Management Administrative Assistant provides essential support to the fleet management team by handling various administrative tasks, coordinating fleet activities, and ensuring smooth day-to-day operations.

Key Responsibilities
  1. Administrative Support:

    Provide general administrative support to the Fleet Manager and fleet management team, including scheduling meetings, managing calendars, and handling correspondence.

  2. Fleet Coordination:

    Coordinate vehicle maintenance schedules, ensuring timely servicing and inspections in collaboration with the maintenance team.

    Track vehicle availability and assist in the allocation of vehicles to meet rental demand across multiple locations.

  3. Data Management and Reporting:

    Maintain accurate and up-to-date records of fleet inventory, including vehicle acquisition, assignments, maintenance history, and disposal.

    Assist in generating regular reports on fleet performance, utilization, and expenses for review by the Fleet Manager.

  4. Vendor and Supplier Coordination:

    Communicate with external vendors and service providers regarding vehicle maintenance, repairs, and parts orders.

    Assist with the procurement of vehicle parts, supplies, and services by obtaining quotes, placing orders, and tracking deliveries.

  5. Compliance and Documentation:

    Ensure all fleet-related documentation is accurate, complete, and filed in accordance with company policies and legal requirements.

    Monitor and track vehicle registrations, insurance, and inspection dates to ensure compliance with local, state, and federal regulations.

  6. Customer and Staff Interaction:

    Provide support to rental staff regarding vehicle availability, condition, and scheduling.

    Facilitate communication between the fleet management team and other departments to ensure smooth operations.

  7. Expense Tracking and Budget Assistance:

    Assist in tracking fleet-related expenses, including fuel, maintenance, and repairs.

    Help the Fleet Manager monitor budget adherence and identify areas for cost savings.

Qualifications

Administration, Automotive Technology, or a related field is preferred.

2+ years of administrative experience, preferably in fleet management, automotive, or a related industry.

Strong organizational and multitasking skills with attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with fleet management software.

Excellent communication skills, both written and verbal.

Ability to work independently and as part of a team in a fast-paced environment.

Basic knowledge of vehicle maintenance and automotive terminology is a plus.

Valid driver's license.

Preferred Qualifications:

Experience in the car rental industry.

Familiarity with fleet management software and systems.

Experience in managing vendor relationships and procurement processes.

Compensation:

Salary $55,000 per year

Comprehensive benefits package



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