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Administrative Assistant

2 months ago

Bethesda, Maryland, United States careers-page - jobboard Full time
About the Job

Job Summary: We are seeking an experienced Administrative Assistant II to join our team. The successful candidate will provide administrative support to our office, ensuring the smooth operation of day-to-day activities.

Key Responsibilities:
  • Coordinate office operations, including problem resolution, organization, and prioritization of tasks
  • Respond to written communications and update staff calendars
  • Ensure staff attendance at meetings and coordinate meeting materials
  • Set up and coordinate remote and live meetings and events
  • Query attendees' schedules, reserve conference space, and ensure audiovisual support
  • File office documents and retrieve them as requested
  • Coordinate logistics of meetings, schedule conference rooms, and record action items
  • Generate and enter purchase requests for supplies, equipment, and services
  • Assist with budget estimates, personnel packages, and recruitment processes
  • Perform a detailed technical review of personnel packages
  • Serve as a liaison with the Office of Human Resources
  • Use various software applications, including word processing, spreadsheets, and databases
Requirements:
  • Possession of high school diploma or GED
  • Four (4) years of related work experience
  • Advanced computer skills and internet research skills
  • Knowledge of grammar, spelling, punctuation, and required formats
  • Ability to synthesize and summarize complex ideas and concisely communicate both verbally and in writing
  • Knowledge of file management concepts
  • Ability to work in a busy and high-pressure office
  • Proficient in Microsoft applications (Word, Excel, etc.) and SharePoint
What We Offer:
  • Competitive compensation package
  • Comprehensive benefits, including medical, dental, and vision options