Global Events Experience Manager

3 days ago

Evanston, Illinois, United States Rotary Full time

Global Events Experience Manager Role Overview

Rotary International is seeking an experienced Global Events Experience Manager to lead the planning and execution of high-profile international events. As a key member of the Global Events team, you will be responsible for managing complex projects, collaborating with stakeholders, and ensuring seamless event delivery.

  • This includes developing project plans, identifying opportunities for improvement, and implementing event design principles.
  • You will work closely with extended teams to implement project plans and report status to Director, Manager peers, and internal clients regularly.
  • Additionally, you will oversee the budgeting, forecasting, and monitoring of meeting expenses, ensuring compliance with contractual deadlines and corresponding payments.

Key Responsibilities:

  • Project Management and Event Design:
    • Develop project plans for annual meetings and events, including an annual leadership learning event and an international convention.
    • Identify opportunities to improve events via application of event design principles and change management strategies.
    • Collaborate with extended teams to implement project plans and event design principles.
  • Administration and Team Management:
    • Serve as a project manager for department activities, attending necessary meetings, communicating cross-departmental information, and monitoring deliverables for quality and timeliness.
    • Build team competency by cross-training on departmental tasks and seeking appropriate professional development and skill-building opportunities.
    • Hire, train, supervise, evaluate, and lead Global Events team members.
  • Volunteer Engagement:
    • Liaise with international volunteer leadership and local volunteers as an additional point of contact in the absence of the Director.
    • Communicate with host organization committees and provide consultation and information to committees as needed.
  • Procurement and Budget:
    • Oversee the budgeting, forecasting, and monitoring of meeting expenses, ensuring compliance with contractual deadlines and corresponding payments.
    • Contribute to the development of the Meetings & Events administrative and operating budget.

Leadership Attributes:

  • Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
  • Collaboration: Build partnerships and work jointly with others to meet shared objectives.
  • Accountability: Have a clear sense of ownership and take personal responsibility for actions.
  • Innovation: Move Rotary beyond traditional ways of thinking.
  • Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Why Work for Rotary?

  • Generous medical, dental, and vision benefits package.
  • Progressive 401k matching contributions.
  • Above market and generous paid time off package.
  • Tuition reimbursement.
  • Professional development opportunities.
  • On-site cafeteria and coffee bar with special pricing for Rotary employees.
  • Flextime-several different work schedules to choose from.
  • Close to CTA, Metra, a variety of stores, and many food options.

Please note:

  • Rotary does not provide VISA sponsorship or relocation assistance.

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