Global Events Experience Manager
1 month ago
We are seeking a highly skilled and experienced Global Events Experience Manager to join our team. The successful candidate will be responsible for managing and executing large-scale events, including annual meetings and international conventions, while ensuring seamless project delivery and exceptional attendee experiences.
Key Responsibilities- Develop and implement project plans for annual meetings and events, including budgeting, forecasting, and monitoring expenses.
- Collaborate with cross-functional teams to identify opportunities for event improvement and implement event design principles.
- Manage and maintain ongoing project plans, reporting status to Director and internal clients regularly.
- Execute meeting implementation, ensuring vendor and staff team delivery of the event plan.
- Serve as a project manager for department activities, attending necessary meetings, communicating cross-departmental information, and monitoring deliverables for quality and timeliness.
- Build team competency by cross-training on departmental tasks and seeking professional development opportunities.
- Hire, train, supervise, evaluate, and lead a team of 2-3 direct reports and 7-10 indirect reports.
- Contribute to Rotary International Board and Foundation Trustee items related to the department's work.
- Respond to inquiries from members and participants according to internal protocols.
- Contribute to committee advance memorandums, event manuals, and committee meeting minutes.
- Update and maintain policies and procedures, as well as the business continuity plan.
- 5+ years of experience in project management, event planning, and team leadership.
- Proven track record of delivering large-scale events and projects on time and within budget.
- Excellent communication, collaboration, and problem-solving skills.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Strong analytical and creative skills, with the ability to think outside the box.
- Proficiency in budgeting, forecasting, and financial management.
- Experience with contract negotiation and vendor management.
- Ability to travel up to 20% of the time.
- Generous medical, dental, and vision benefits package.
- Progressive 401k matching contributions.
- Above-market and generous paid time off package.
- Tuition reimbursement.
- Professional development opportunities.
- On-site cafeteria and coffee bar with special pricing for Rotary employees.
- Flextime with several different work schedules to choose from.
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