Real Estate Administrative Coordinator

1 week ago


Denver, Colorado, United States HomeSmiths Team at KW DTC Full time
Position Overview
We are in search of a dedicated individual who values excellence in their work. The ideal candidate will possess the ability to operate both independently and collaboratively within a dynamic and ever-changing environment. This role is essential for providing daily support to Sales Agents and the Team Leader/Sales Manager.

Key Responsibilities
  • Develop, implement, and oversee comprehensive systems for client management, lead generation, database oversight, and administrative support.
  • Organize marketing initiatives and client engagement activities.
  • Manage all aspects of listing documentation and marketing materials (including brochures, flyers, and online promotions).
  • Administer the company website, blog, and social media platforms.
  • Create and maintain an operations manual that outlines all processes and standards.
  • Deliver exceptional customer service to clients and stakeholders.
  • Assist in streamlining daily office tasks for agents, enhancing workflow and minimizing inefficiencies.
  • Oversee contract management and documentation.
  • Coordinate scheduling for executives and the team; facilitate weekly meetings.
  • Maintain detailed tracking spreadsheets.
  • Prepare reports on weekly/monthly sales metrics and expense documentation.
  • Support marketing efforts, including social media and various online platforms.
  • Responsible for recruiting, training, and managing additional administrative staff.
  • Address daily office requirements.
  • Research and implement new systems to enhance team efficiency.
  • Perform errands as necessary.
Qualifications
  • Exceptional attention to detail and accuracy in documentation.
  • Adaptable to changing daily routines; capable of prioritizing and managing fluctuating responsibilities.
  • Ability to evaluate, prioritize, and respond swiftly.
  • Committed to continuous learning and solution-oriented approaches.
  • Organized and deadline-focused.
  • Open-minded and receptive to innovative ideas and systems.
  • Maintain composure and patience in challenging situations.
  • Strong customer service and interpersonal skills; capable of empathizing and building rapport with diverse personalities.
  • Uphold the goodwill and reputation of the entire team.
  • Excellent verbal and written communication abilities.
  • Proficient in time management techniques.
  • A true professional dedicated to supporting the team's objectives.
  • Self-motivated with a strong initiative to complete tasks.
  • Able to work independently and take initiative.
About The HomeSmiths Team
The HomeSmiths Team is recognized as one of the leading real estate teams within Keller Williams DTC, dedicated to serving and positively impacting families in the Denver Metro area through exceptional real estate services.

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