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Real Estate Administrative Coordinator

2 months ago

Denver, Colorado, United States HomeSmiths Team at KW DTC Full time
Position Overview
We are in search of a dedicated individual who values excellence in their work. The ideal candidate will possess the ability to function both independently and as part of a team in a dynamic and ever-changing environment. This role entails providing essential support to Sales Agents and the Team Leader/Sales Manager.

Key Responsibilities
  • Develop, implement, and oversee all systems related to client management, lead generation, database organization, and administrative support.
  • Organize marketing initiatives and client engagement activities.
  • Manage all aspects of listing documentation and marketing materials (including brochures, flyers, and online promotions).
  • Oversee the management of the company website, blog, and social media platforms.
  • Create and maintain a comprehensive operations manual detailing all processes and standards.
  • Deliver exceptional customer service to clients and stakeholders.
  • Assist in streamlining daily office tasks for agents, enhancing workflow and minimizing inefficiencies.
  • Handle contracts and documentation management.
  • Coordinate scheduling for the executive and team, including weekly meetings.
  • Maintain detailed tracking spreadsheets.
  • Prepare reports on weekly/monthly sales performance and expenses.
  • Support marketing efforts, including social media and various online platforms.
  • Responsible for recruiting, training, and managing additional administrative staff.
  • Address daily office requirements.
  • Research and implement new systems to enhance team efficiency.
  • Perform errands as necessary.
Qualifications
  • Exemplary attention to detail and accuracy in documentation.
  • Adaptable to changing daily tasks; capable of prioritizing and managing various responsibilities.
  • Quick assessment and prioritization skills.
  • Solution-oriented and eager to learn.
  • Highly organized and deadline-focused.
  • Open-minded towards new ideas and processes.
  • Ability to remain calm and composed in challenging situations.
  • Strong customer service and interpersonal abilities; capable of building rapport with diverse personalities.
  • Commitment to maintaining the team's reputation and goodwill.
  • Outstanding verbal and written communication skills.
  • Effective time management skills.
  • A true professional dedicated to supporting the team's objectives.
  • Self-motivated with a strong initiative to see tasks through to completion.
  • Ability to work autonomously and take initiative.
About The HomeSmiths Team
The HomeSmiths Team is recognized as one of the leading real estate teams within Keller Williams DTC, dedicated to serving and positively impacting families in the Denver Metro area through exceptional real estate services.