Administrative Support Manager
4 days ago
Job Summary:
The Pennsylvania State University's College of Earth and Mineral Sciences is seeking an Administrative Support Manager to provide critical administrative oversight and management of department operations. The successful candidate will ensure the efficient operation of departmental activities, focusing on research support, budget monitoring, event planning, and team leadership.
Key Responsibilities:
- Collaborate on the submission of research proposals in line with institutional guidelines and strict deadlines.
- Provide administrative support to department personnel and faculty throughout the proposal process.
- Monitor research budgets, process financial transactions, track expenditures, and assist with budget preparation, projections, and revisions.
- Collaborate with the EMS Research Office to ensure compliance with University policies and procedures, while maintaining research awards and budgets.
- Create and maintain financial reports using SIMBA and ensure all expenditures align with proposal guidelines and University policies.
- Manage financial aspects of research activities, including reimbursements, payroll, purchase requests, and budget tracking.
- Plan and coordinate department events, conferences, and special activities.
- Reserve meeting spaces, develop event schedules, and coordinate logistics, including audio-visual setup, signage, and printing.
- Serve as the primary point of contact with vendors and manage event-related tasks.
- Oversee speaker logistics, including travel arrangements, venue scheduling, and correspondence.
- Plan and manage student engagement events, departmental receptions, banquets, research showcases, and speaker panels, in collaboration with the EME Marketing and Communications Coordinator.
- Work closely with the Department Head to develop, forecast, and manage departmental budgets.
- Monitor and maintain budgets for general funds, research grants, contracts, and endowments.
- Process financial transactions, track expenditures, and assist with budget revisions and proposals.
- Purchase and recommend equipment to support departmental operations.
- Oversee and manage a team of support staff.
- Set workload priorities, conduct performance reviews, and provide ongoing support and feedback.
- Recruit, interview, and train new hires as necessary.
Requirements:
Requires an Associate Degree in a relevant field and eight or more years of relevant experience, including three or more years of supervisory experience or an equivalent combination of education and experience.
Strong organizational, communication, and leadership skills, with a proven ability to manage multiple priorities.
Diversity, Equity, and Inclusion Statement:
The Pennsylvania State University's College of Earth and Mineral Sciences is committed to fostering a diverse, inclusive, and culturally competent workforce.
Applicants should provide evidence of a commitment to promoting diversity, equity, and inclusion through their application materials or a separate diversity statement.
We value fairness, mutual respect, and a commitment to building an environment where all individuals feel a sense of belonging.
Application Instructions:
To be fully considered for this position, applicants must submit both a cover letter and a resume through our online application.
Benefits:
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued every month), sick time (12 days a year; accrued monthly), and paid holidays (14 per calendar year).
Please visit https://hr.psu.edu/benefits for more detailed information.
Salary Range:
The salary range for this position, including all possible grades is: $51,000.00 - $74,000.00.
Please visit https://hr.psu.edu/salary-structure for additional information on Penn State's job and salary structure.
Campus Security Crime Statistics:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here: https://police.psu.edu/clery.
EEO IS THE LAW:
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact https://hr.psu.edu/accessibility.
-
Administrative Support Manager
4 days ago
University Park, Iowa, United States Pennsylvania State University Full timeJob Summary:The College of Earth and Mineral Sciences at Penn State invites applications for the position of Administrative Support Manager in the John and Willie Leone Family Department of Energy and Mineral Engineering (EME). Reporting directly to the Department Head, and working collaboratively with an Administrative Support Manager, Senior Manager, the...
-
Administrative Support Assistant
5 days ago
University Park, Iowa, United States Penn State University Full timeJob Summary:The Eberly College of Science at Penn State University is seeking a highly-motivated Administrative Support Assistant to join our team. This part-time non-academic wage-payroll position offers flexible working hours and is for up to 24 hours per week. The ideal candidate will possess excellent interpersonal skills, communication skills,...
-
University Park, Iowa, United States Pennsylvania State University Full timeJob Summary:The Department of Kinesiology in the College of Health and Human Development at the Pennsylvania State University is seeking a part-time administrative support assistant to provide up to 15 hours of support per week.Responsibilities:Assist with the planning and execution of the Kinesiology Seminar Series, including the Action Club, Colloquium,...
-
Penn State Athletics Support Specialist
4 days ago
University Park, Iowa, United States The Pennsylvania State University Full timeJob Summary:The Pennsylvania State University is seeking a highly skilled and detail-oriented individual to support the Intercollegiate Athletics Senior Staff Team. As a key member of our team, you will provide administrative support for various areas, including facilities, events, alumni engagement, sports camps, communications, marketing, and other...
-
Athletic Support Specialist
4 days ago
University Park, Iowa, United States The Pennsylvania State University Full timeJob Summary:The Athletic Support Specialist will provide administrative support to the Intercollegiate Athletics Senior Staff Team, including duties related to facilities, events, alumni engagement, sports camps, communications, marketing, and other areas as assigned.Key Responsibilities:Support the planning and execution of various events and activities...
-
Case Manager, Student Care Advocate
4 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Summary:We are seeking a highly skilled and compassionate Case Manager to join our Student Care and Advocacy team at Penn State University. As a Case Manager, you will serve as a point of contact for students experiencing distress, providing consultation, guidance, and support to help them navigate campus and community resources.Key...
-
Event Coordinator
5 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Summary:The Pennsylvania State University is seeking an Event Coordinator to oversee all aspects of programming events, co-manage the internal seed grant program, and other program activities across the breadth of SSRI's portfolio.The Event Coordinator will report to the SSRI Managing Director and be responsible for establishing program milestones and...
-
Academic Advising Manager
4 days ago
University Park, Iowa, United States The Pennsylvania State University Full timeJob Title: Academic Advising ManagerJob Summary:The Pennsylvania State University is seeking an Academic Advising Manager to join our team. This is a key leadership position that will oversee the Center for Student Advising and Engagement in the College of Health and Human Development.Responsibilities:Supervise and lead a team of academic advisors to provide...
-
Cyber Security Systems Engineer
4 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Description and Position Requirements:The Information Technology Services Division, located in the Enterprise Operations Office of The Applied Research Laboratory (ARL) at Penn State University, is seeking Cyber Security Systems Engineers for our high-security Special Program environments.These roles will provide advanced systems engineering and...
-
Starbucks Manager
4 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Summary:The Starbucks Manager is responsible for the management of a high-volume Starbucks licensed store located on Penn State's University Park Campus.This role involves managing, hiring, training, coaching, supervising, mentoring, scheduling, disciplining, and evaluating both full and part-time employees, including leading the store's operations,...
-
Research Data Management Specialist
5 days ago
University Park, Iowa, United States The Pennsylvania State University Full timeJob Description and Position Requirements:The Coping and Regulation of Environment Stress (CaRES) Lab, directed by Dr. Martha Wadsworth in the College of Liberal Arts at Penn State University, invites applications for a Research Data Management Specialist. This position will develop, execute, and maintain core data management services for large-scale,...
-
University Park, Iowa, United States The Pennsylvania State University Full timeJob Summary:The Pennsylvania State University is seeking a highly skilled Director of Application Development and Business Intelligence to lead a dynamic team of application developers and business intelligence specialists. As a key member of the Division of Development and Alumni Relations, you will play a critical role in shaping the future of advancement...
-
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Summary:The Penn State University Starbucks Store Manager is responsible for the management of a high-volume Starbucks licensed store located on Penn State's University Park Campus. This role is part of the Campus Retail Dining team, which is a dynamic customer service-orientated team at Penn State University.Key Responsibilities:Implement on-going...
-
University Park, Iowa, United States Pennsylvania State University Full timeJob Summary:The Pennsylvania State University is seeking a highly skilled Research Data Management Specialist to join our team in the Department of Anthropology. As a key member of our team, you will be responsible for the transfer of large amounts of data between secure university servers, post-processing image data, maintaining python scripts, and...
-
College Event Coordinator
4 days ago
University Park, Iowa, United States Penn State University Full timeEvent Planning Role at Penn State UniversityThe Events Specialist at Penn State University plans and organizes large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets. This role involves directing personnel to ensure operations run smoothly on the day of the event.Key Responsibilities:Advise customers...
-
Marketing Data Analyst
4 days ago
University Park, Iowa, United States Penn State University Full timeJob SummaryThe Marketing Data Specialist will be a vital member of the marketing and communications team, helping us make fact-based, data-driven decisions on plans and strategies.Key ResponsibilitiesIdentify, source, and ensure health/cleanliness of critical marketing and communications data, to include maintaining integration between systems.Work with...
-
Academic Program Coordinator
4 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Summary:The Department of Biobehavioral Health at Penn State University is seeking a highly motivated and detail-oriented individual to join our administrative team as an Academic Program Coordinator. This role is pivotal in supporting the academic journey of our students, working closely with faculty, staff, and department leadership to ensure the...
-
Event Coordinator
4 days ago
University Park, Iowa, United States Penn State University Full timeEvent Coordinator Job DescriptionThe Event Coordinator is responsible for planning and organizing large-scale events. This includes collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues, coordinating logistics, and building and maintaining relationships with vendors.Key...
-
Academic Adviser
4 days ago
University Park, Iowa, United States Penn State University Talent Acquisition Full timeJob Description and Position Requirements:The College of Engineering at The Pennsylvania State University is a recognized world leader in impactful teaching and learning; research; and service to the University, the profession and society.We promote a culture of equity and inclusion, wherein everyone is welcome; everyone is respected; everyone's opinion and...
-
Emergency Medical Technician
4 days ago
University Park, Iowa, United States Pennsylvania State University Full timeJob Title: Emergency Medical TechnicianJob Summary:Penn State University Health Services in Student Affairs is seeking an Emergency Medical Technician to join their team. The successful candidate will be responsible for responding to medical emergencies, assessing patients, and providing emergency medical aid.Key Responsibilities:Respond to medical...
