Office Support Specialist
2 days ago
We are seeking a skilled and motivated Administrative Assistant to join our team at Enerfab. This exciting opportunity involves providing administrative support to various departments, including timekeeping, new hire onboarding, and billing assistance. The successful candidate will be highly organized, able to multitask, and possess excellent communication skills.
Key Responsibilities
Timekeeping and Time Entry: Manage and maintain accurate timekeeping records for employees, enter and update time and attendance data in the company's systems, and generate reports on time-related metrics as needed.
New Hire Onboarding: Assist in the onboarding process for new employees, coordinate orientation sessions, and ensure necessary paperwork is completed.
Billing Assistance: Provide support in billing processes, including preparing invoices and reconciling billing discrepancies, and collaborate with the finance department to ensure accurate and timely billing.
General Administrative Support: Respond to inquiries and provide information to employees and external partners, manage and organize office documentation and files, and handle incoming calls and correspondence.
Calendar Management: Assist in scheduling appointments, meetings, and events for team members, and coordinate and arrange travel arrangements as needed.
Data Entry and Record Keeping: Enter and update various data in company databases, maintain organized records and documentation, and undertake additional administrative tasks and projects as requested by management.
Qualifications
The ideal candidate will possess a minimum High School Diploma or equivalent, with 1-2 years of experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite, excellent written and verbal communication skills, and a can-do attitude are also essential.
Work Environment
This is a standard full-time position, requiring a consistent physical presence at the office. The work environment is representative of those an employee encounters while performing the essential functions of this job, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements
Prolonged periods of standing and walking are required, as well as lifting, positioning, pushing, and/or pulling. Prolonged periods of sitting at a desk and working on a computer are also expected.
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