Executive Office Coordinator

4 days ago

De Soto, Missouri, United States Enerfab Full time
Job Overview
Enerfab is seeking an enthusiastic and organized Construction Administrative Assistant to join our team. This role is perfect for individuals with limited experience but a strong drive to excel, work hard, and be valued for their contributions.

In this dynamic office environment, you will provide general administrative support to ensure the smooth operation of our construction site office. Your duties will include managing timekeeping records, new hire onboarding, billing assistance, calendar management, data entry, and other tasks as requested by management.

We are looking for a detail-oriented individual with excellent written and verbal communication skills, strong organizational and time management abilities, and a willingness to learn. If you're eager to develop your career in administration, we encourage you to apply.

Key Responsibilities:
  1. Timekeeping and Time Entry: Manage and maintain accurate timekeeping records for employees, enter and update time and attendance data, generate reports on time-related metrics, and assist in scheduling appointments and meetings.
  2. New Hire Onboarding: Assist in the onboarding process, coordinate orientation sessions, facilitate setup of new hires with required equipment and access, and provide necessary paperwork completion guidance.
  3. Billing Assistance: Provide support in billing processes, including preparing invoices, reconciling billing discrepancies, and collaborating with the finance department to ensure accurate and timely billing.
  4. General Administrative Support: Respond to inquiries, manage and organize office documentation and files, handle incoming calls and correspondence, and perform various administrative tasks as requested by management.
  5. Calendar Management: Assist in scheduling appointments, meetings, and events, coordinate travel arrangements as needed, and maintain up-to-date calendars for team members.
  6. Data Entry and Record Keeping: Enter and update various data in company databases, maintain organized records and documentation, and perform other data-related tasks as assigned.

Requirements:
  • A minimum High School Diploma or equivalent; an Associate's degree or higher is a plus.
  • 1-2 years of proven experience as an administrative assistant or similar role; additional qualifications in office administration or related fields are a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Ability to handle sensitive and confidential information with discretion.
  • Willingness to learn.

Work Environment and Expectations:
  • The job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
  • The position requires a consistent physical presence at the office to oversee shared services functions and employees, typically achieved by working standard business hours. Certain positions may require flexibility of working hours to meet the demands of the job and the direction of the manager.

Estimated Salary: $45,000 - $60,000 per year, depending on experience.

About Enerfab:
Enerfab is an equal opportunity employer committed to diversity and inclusion. We offer a competitive salary and benefits package, opportunities for professional growth and development, and a supportive work environment.

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