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Financial and Administrative Support Specialist

2 months ago

Philadelphia, Pennsylvania, United States InsideHigherEd Full time

Job Summary

This position will provide financial and administrative support to the NeuroGeneRx Center within the Department of Neurology. The position will manage multiple activities, tasks, and competing priorities in a self-directed manner to support key Center activities throughout their entire lifecycle.

Key Responsibilities

  • Clinical Trial Budget Development: Develop and manage clinical trial budgets in conjunction with the Office of Clinical Research.
  • Financial Transaction Management: Independently coordinate, monitor, process, and report on all financial transactions related to the Center's activities, including weekly time reporting, purchasing, payables, and reimbursements.
  • Financial Reporting and Analysis: Evaluate and report on relevant financial and administrative issues that may arise, make recommendations towards resolution, and work with the business office to implement solutions to identified issues.
  • Financial Data Management: Establish and maintain account and transaction files, track all center funds, and prepare, review, and/or process purchase order requests and travel expense reports, budget expenses, and invoices.
  • Personnel and Payroll Management: Maintain personnel/payroll/human resources records, track staff time, and complete other business administrative tasks as assigned.

Requirements

  • Education: Bachelor's Degree
  • Experience: 2-3 years of experience in financial operations or a related field
  • Skills: Excellent computer skills, ability to learn and master multiple University financial and administrative databases, programs, and systems, strong analytical, problem-solving, communication, and organizational skills, detail-oriented, ability to handle confidential or sensitive information in an appropriate and professional manner, and ability to manage shifting priorities and multiple projects.

Preferred Qualifications

  • Experience with Clinical Trial Finances: Prior experience with clinical trial finances is preferred.