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Office Coordinator

2 months ago

Ridgefield, New Jersey, United States SunnyWorks Innovations Full time

Job Title: Administrative Assistant

Job Overview: SunnyWorks Innovations is in search of a meticulous and highly organized Administrative Assistant to provide essential support to our operations. The successful candidate will possess outstanding communication abilities, a proactive mindset, and the capability to juggle multiple responsibilities effectively. This position encompasses a variety of administrative tasks that are vital for the seamless functioning of our office and overall business activities.

Key Responsibilities:

  • Calendar Management: Oversee schedules, coordinate meetings, appointments, and travel logistics for team members, ensuring optimal time utilization.
  • Communication Facilitation: Serve as the primary point of contact for both internal and external communications, managing phone calls, directing inquiries, and responding to emails in a timely and professional manner.
  • Document Preparation: Draft, revise, and format documents, reports, presentations, and correspondence. Maintain systematic filing systems, both digital and physical.
  • Data Management: Input and update information accurately in various databases, ensuring confidentiality and data accuracy.
  • Meeting Coordination: Organize meeting agendas, record minutes, and distribute them to relevant stakeholders. Assist in planning and executing company events and meetings.
  • Financial Assistance: Support basic bookkeeping activities such as processing invoices, managing expense reports, and tracking budgets.
  • Project Support: Provide administrative assistance for special initiatives, including research, information compilation, and project coordination.
  • Client Interaction: Welcome visitors, clients, and vendors with a professional demeanor, ensuring they are directed to the appropriate personnel or department.
  • General Administrative Duties: Execute various other administrative tasks as required, including photocopying, faxing, and procuring office supplies.

Qualifications:

  • Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or in a related discipline are advantageous.
  • Experience: Minimum of 1 year in an administrative capacity or a similar role.
  • Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and knowledgeable about office equipment.
  • Exceptional verbal and written communication skills.
  • Experience in telecommunications is a plus.
  • Strong organizational and multitasking capabilities.
  • Attention to detail and effective problem-solving skills.
  • Able to work independently as well as collaboratively within a team.
  • Commitment to discretion and confidentiality.

Key Competencies:

  • Time Management: Skillful in prioritizing tasks and managing time efficiently to meet deadlines.
  • Customer Service Focus: A professional and friendly demeanor with a dedication to delivering excellent service.
  • Flexibility: Capable of adapting to shifting priorities and managing multiple tasks in a dynamic environment.
  • Dependability: Reliable and punctual, demonstrating a strong work ethic.

This position presents an opportunity to enhance the efficiency and productivity of our team while gaining valuable experience in a vibrant work setting.