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Administrative Support Specialist

2 months ago

Memphis, Tennessee, United States Education and Training Resources Full time
Job Overview

POSITION SUMMARY:

The role involves executing intricate administrative functions and delivering support to a department leader or manager. Additionally, this position may include training clerical staff.

KEY RESPONSIBILITIES:

  • Drafts business communications, reports, and presentations using a personal computer.
  • Creates and prepares standard correspondence for review and signature.
  • Organizes and maintains confidential files and documentation.
  • Reviews and corrects documents for grammatical, punctuation, and spelling accuracy.
  • Manages calendars and schedules meetings; handles incoming and outgoing correspondence and follows up on action items.
  • Participates in departmental meetings; records notes and prepares/distributes minutes.
  • Introduces new employees to the organization's policies and procedures.
  • Handles phone inquiries and directs calls appropriately.
  • Procures and manages office supplies and equipment.
  • Operates office machinery and provides guidance to others on their use.
  • Supports the center's objectives and adheres to the established policies.
  • Encourages a constructive work atmosphere by embodying career success standards and core values.

Note: This job description is not exhaustive. The employee may undertake additional related tasks as necessary to fulfill the organization's ongoing requirements.

SKILLS AND QUALIFICATIONS:

  • Capability to produce standard business documents, forms, contracts, and presentations; proficient in utilizing internet search tools.
  • Strong interpersonal and communication skills, both verbal and written.
  • Attention to detail with exceptional documentation and organizational abilities; effective time management skills.
  • Adept at managing multiple tasks simultaneously.
  • Proficient in software applications such as MS Word, Excel, PowerPoint, and Outlook.
  • Skilled in operating office equipment.

EDUCATIONAL BACKGROUND:

  • High School Diploma or equivalent required.

WORK EXPERIENCE:

  • A minimum of three years of relevant work experience.

ADDITIONAL REQUIREMENTS:

  • Must hold a valid Driver's License with a satisfactory driving record.

ADA COMPLIANCE:

In accordance with the Americans with Disabilities Act, modifications may be made to accommodate individuals with disabilities, provided that such accommodations do not create significant health or safety risks or impose undue hardship on the organization.

PHYSICAL REQUIREMENTS:

  • Ability to read, write, and communicate effectively in English.
  • Ability to hear and speak to convey information in person or via telephone.
  • Visual acuity to read various documents and screens.
  • Capability to sit, stand, and move about for extended periods.
  • Dexterity to operate a computer keyboard and other office equipment.
  • Ability to kneel, bend, stoop, and reach overhead.
  • Occasional lifting and carrying of light objects.

WORK ENVIRONMENT:

  • Office setting with both indoor and outdoor components.