Administrative Support Specialist

3 weeks ago


Memphis, Tennessee, United States Virtual Full time
Job Summary:

The Virtual organization is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our Talent Acquisition, Workforce Programs, and HR Operations teams, you will provide administrative support to ensure the smooth operation of our recruitment processes.

Key Responsibilities:

Scheduling and Coordination:
Coordinate and schedule interviews between candidates, hiring managers, and/or vendors. Accurately communicate interview details to candidates and ensure they have all necessary information. Manage interview calendars and resolve any scheduling conflicts. Register for events and prepare any required materials. Submit pre-employment screenings and prepare interview materials, including video interview setup.

Invoice Processing:
Review and process HR-related invoices and expense reports. Ensure timely and accurate payment of invoices. Maintain records of all processed invoices. Provide support with timesheet tracking for vendors.

Operations Administrative Tasks:

Assist with onboarding new employees, including preparing new hire paperwork and communications. Assist in the preparation of reports and presentations. Additional administrative tasks, as needed.

Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Proven experience in scheduling and coordinating multiple events/meetings. HR Coordinator or Talent Acquisition Coordinator experience preferred. Demonstrated proficiency in Outlook, Excel, and PowerPoint required. Strong organizational skills with accuracy. Demonstrated ability to communicate effectively. Knowledge or experience in Workday or other HRIS preferred. Ability to handle sensitive and confidential information with discretion. Detail-oriented and able to provide support to multiple teams.

What We Offer:

Virtual is an equal opportunities employer and welcomes applications from all qualified candidates. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about recruitment and HR, we encourage you to apply for this exciting opportunity.

  • Memphis, Tennessee, United States Shelby County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Shelby County. As an Administrative Support Specialist, you will be responsible for performing a variety of clerical and administrative duties, including data entry, record-keeping, and customer service.Key ResponsibilitiesProcess and enter...


  • Memphis, Tennessee, United States Gestalt Community Schools Full time

    Job SummaryGestalt Community Schools is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our school office, ensuring a smooth and efficient operation.Key ResponsibilitiesProvide exceptional customer service to students, parents, and staff,...


  • Memphis, Tennessee, United States Filter-Doc Corp. Full time

    Job OverviewAs an Administrative Support Specialist at Filter-Doc Corp., you will be responsible for providing exceptional support to our team. Your duties will include light bookkeeping, data entry, inventory control, and general office work.Key ResponsibilitiesManage and maintain accurate records and databasesPerform data entry and bookkeeping tasksAssist...


  • Memphis, Tennessee, United States Personnel Services Unlimited Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Personnel Services Unlimited. This role will provide administrative support to our clients in the Shelby, NC area.Key ResponsibilitiesOperate office equipment, including copiers, fax machines, and scanners.Answer and direct phone calls, take messages, and greet...


  • Memphis, Tennessee, United States GetSelected Full time

    About the Role:At GetSelected, we're seeking a dedicated Administrative Support Specialist to join our team. As a Student Support Personnel Assistant, you'll have the opportunity to work with multiple partner school sites, providing support to students and staff. Your role will involve creating a single profile on our platform to start your application with...


  • Memphis, Tennessee, United States Maxim Healthcare Service Full time

    Job Summary:Maxim Healthcare Services is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our office staff, you will be responsible for executing operational tasks, including hiring and onboarding, payroll, and medical records management.About the Role:As an Administrative Support Specialist,...


  • Memphis, Tennessee, United States American Residential Services LLC Full time

    Job DescriptionAmerican Residential Services LLC in Memphis, TN is seeking an administrative support specialist to fill a key role in our team.Responsibilities:Field incoming calls and direct visitors to the appropriate personnelMaintain and coordinate schedules, appointments, and calendarsCreate spreadsheets, presentations, and marketing materialsMaintain...


  • Memphis, Tennessee, United States Stifel Full time

    Job Summary:The Administrative Assistant II plays a vital role in supporting the department's daily operations. This position requires a high level of administrative expertise, excellent communication skills, and the ability to prioritize tasks effectively.Key Responsibilities: Greet visitors and callers, handle inquiries, and provide information as needed....


  • Memphis, Tennessee, United States Siddons Martin Emergency Group, LLC Full time

    Job Details Job Title: Administrative Assistant Job Summary: The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: \u2022 Work as a liaison between...


  • Memphis, Tennessee, United States American Lebanese Syrian Associated Charities Full time

    Job Title: Sr. Administrative AssistantAt ALSAC, we're dedicated to making a difference in the lives of children and their families. As a Sr. Administrative Assistant, you'll play a vital role in supporting our Chief/Executive/Senior Leadership team, ensuring the smooth operation of our department and contributing to our mission to find cures and save...


  • Memphis, Tennessee, United States City of Memphis Tennessee Full time

    Job Summary:As an Office Assistant with the City of Memphis Tennessee, you will work under the general supervision of a manager to perform semi-routine secretarial duties. Your responsibilities will include independently proofreading, editing, and preparing written correspondence. You will also assist with various administrative tasks, ensuring the smooth...

  • IT Support Specialist

    2 weeks ago


    Memphis, Tennessee, United States Barr Brands International, Inc. Full time

    Job DescriptionJob Title: Administrator of IT Devices and ServicesWe are seeking a highly skilled and experienced IT Support Specialist to join our team at Barr Brands International, Inc.Key Responsibilities:• Provide technical support for all IT devices and services, including computer, mobile, and desktop telephony, printer, network, video conferencing,...


  • Memphis, Tennessee, United States LRK Full time

    Key Responsibilities:• Greet and welcome visitors, directing them to the appropriate person or area.• Answer and screen incoming phone calls, taking messages and forwarding them to the relevant staff member.• Receive and sort incoming mail and packages daily, ensuring timely delivery to the correct department.• Perform various administrative duties...


  • Memphis, Tennessee, United States Shelby County Full time

    Job SummaryThis Administrative Services Specialist II position is located in the Division of Public Works, Shelby County. The successful candidate will provide high-level administrative support to the Division Director, Finance Manager, and Policies & Procedures Officer.Key ResponsibilitiesProvides administrative support to senior staff members, including...


  • Memphis, Tennessee, United States Shelby County Full time

    Job SummaryShelby County is seeking a highly skilled Administrative Services Specialist II to join our team in the Division of Public Works. The successful candidate will provide administrative support to the Division Director, Finance Manager, and Policies & Procedures Officer, ensuring the smooth operation of the division.Key Responsibilities Provides...


  • Memphis, Tennessee, United States University of Tennessee Full time

    Job Summary:The Academic Support Specialist provides direct academic support services to students at the University of Tennessee. This includes coordinating, implementing, and evaluating services such as counseling and academic coaching to students in the assigned caseload. The specialist also develops and conducts seminars and workshops for bridge/pipeline...


  • Memphis, Tennessee, United States Radians, Inc. Full time

    Job Title: Technical Support Specialist IIAt Radians, Inc., we are seeking a highly skilled Technical Support Specialist II to join our IT department. This role plays a crucial part in delivering tier-two technical support to end users and shaping the infrastructure strategy.Key Responsibilities:Maximize System Performance: Evaluate technical applications...

  • IT Support Specialist

    4 weeks ago


    Memphis, Tennessee, United States TAJ Technologies Inc Full time

    Job SummaryWe are seeking a skilled IT Support Specialist to provide technical assistance to our end-users. The ideal candidate will have a strong understanding of computer systems and be able to troubleshoot and resolve issues in a timely manner.Key ResponsibilitiesIdentify, research, and resolve technical issues received from internal and external...


  • Memphis, Tennessee, United States HealthCare Support Full time

    Job Opportunity: Interventional Radiology TechHealthCare Support is seeking a skilled Interventional Radiology Tech for a 13-week contract in Memphis, Tennessee.Benefits:Immediate enrollment in Health InsuranceDental InsuranceLife InsuranceEmployee Assistance Program (EAP)Access to open investment accountsLicensure and certification reimbursements required...

  • IT Support Specialist

    4 weeks ago


    Memphis, Tennessee, United States US Tech Solutions Full time

    Job Title: IT Support SpecialistAt US Tech Solutions, we are seeking an experienced IT Support Specialist to join our team. As a key member of our technical support team, you will be responsible for providing on-site client-facing support, including installation, servicing, and repairing systems.Responsibilities: Provide technical support to clients,...