Administrative Support Specialist

1 day ago


Memphis, Tennessee, United States Stifel Full time

Job Summary:

The Administrative Assistant II plays a vital role in ensuring the smooth operation of the department. This position requires a high level of administrative expertise, excellent communication skills, and the ability to prioritize multiple tasks and responsibilities.

Key Responsibilities:

  • Provide exceptional customer service to visitors and callers, responding to inquiries and resolving problems in a timely and professional manner.
  • Prepare and distribute meeting notes, routine correspondence, and reports, utilizing strong typing and formatting skills.
  • Operate office equipment, including fax machines, copiers, and phone systems, and use computers for assigned work with spreadsheets, word processing, and database management.
  • Prepare and process incoming and outgoing mail, and create and maintain spreadsheets for tracking purposes.
  • Maintain calendar, schedule appointments, meetings, and conference calls, and prepare agendas and make arrangements for meetings.
  • Order and ensure adequate and appropriate supplies are available for the department.

Requirements:

  • High school diploma or equivalent, and a minimum of 3+ years' administrative experience.
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Excellent communication and organizational skills, with the ability to work independently and as part of a team.

Working at Stifel:

Stifel is a leading financial services firm that values its employees and provides a dynamic and supportive work environment. As an Administrative Assistant II, you will have the opportunity to work with a talented team of professionals and contribute to the success of the department.



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