Administrative Operations Coordinator

2 weeks ago

Orangeburg, South Carolina, United States Hounen Solar America Inc. Full time

Position Overview:

The Administrative Operations Coordinator is tasked with ensuring the efficient functioning of the office while supporting the administrative requirements of the organization. This position involves overseeing office supplies, organizing office events, managing administrative personnel, and addressing various HR and financial responsibilities. The Administrative Operations Coordinator serves as the primary resource for any office-related matters and is essential in fostering a productive and welcoming workplace.

Core Responsibilities:

  • Office Management:
  • Supervise daily office activities to guarantee smooth operations.
  • Maintain inventory of office supplies and initiate orders as necessary.
  • Ensure a clean, organized, and safe office environment for all staff.
  • Coordinate the maintenance and repair of office equipment and facilities.
  • Administrative Assistance:
  • Facilitate scheduling of meetings, appointments, and travel arrangements.
  • Prepare necessary reports, presentations, and documentation.
  • Manage all forms of correspondence, including mail, emails, and phone communications.
  • Act as the liaison for vendors, service providers, and building management.
  • Human Resources Assistance:
  • Support the onboarding process for new hires, including orientation and workstation setup.
  • Maintain employee records and ensure adherence to HR policies.
  • Organize employee events and meetings that enhance workplace culture.
  • Address basic HR inquiries and assist the HR department as required.
  • Financial Oversight:
  • Assist in preparing budgets and managing expenses.
  • Process invoices, monitor expenditures, and oversee petty cash.
  • Collaborate with the finance team for payroll processing and financial reporting.
  • Project Support:
  • Provide administrative support for various departmental projects and initiatives.
  • Help coordinate team activities and ensure adherence to project timelines.

Qualifications:

  • Education:
  • A Bachelor's degree in Business Administration, Management, or a related discipline is preferred but not mandatory.
  • Experience:
  • Demonstrated experience in an Office Manager, Administrative Assistant, or comparable role.
  • Experience in overseeing office operations and personnel.
  • Proficiency with office software and tools (e.g., MS Office, Google Workspace).
  • Skills:
  • Exceptional organizational and time management capabilities.
  • Strong communication and interpersonal skills.
  • Ability to multitask and efficiently manage various administrative duties.
  • Proactive problem-solving skills in office management.
  • Familiarity with basic HR functions and financial management is advantageous.

Work Environment:

  • This is an office-based role with standard business hours.
  • Occasional lifting of office supplies or equipment may be necessary.
  • Flexibility in hours may be required to accommodate company events or deadlines.

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