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Administrative Operations Coordinator

2 months ago

Orangeburg, South Carolina, United States Hounen Solar America Inc. Full time

Position Overview:

The Administrative Operations Coordinator plays a vital role in ensuring the efficient functioning of the office while supporting the administrative requirements of the organization. This position encompasses the management of office resources, coordination of daily activities, supervision of administrative personnel, and execution of various HR and financial responsibilities. The Administrative Operations Coordinator is essential for addressing any office-related matters and contributes significantly to fostering a productive and welcoming workplace.

Core Responsibilities:

  • Office Management:
  • Oversee the daily functions of the office, ensuring seamless operations.
  • Manage the inventory of office supplies and initiate orders as necessary.
  • Maintain a clean, organized, and safe office environment for all staff.
  • Coordinate the maintenance and repair of office equipment and facilities.
  • Administrative Assistance:
  • Facilitate the scheduling of meetings, appointments, and travel arrangements.
  • Prepare necessary reports, presentations, and documentation.
  • Handle incoming and outgoing communications, including mail, emails, and phone inquiries.
  • Act as the primary contact for vendors, service providers, and facility management.
  • Human Resources Assistance:
  • Support the onboarding process for new hires, including orientation and workstation setup.
  • Maintain employee records and ensure adherence to HR policies.
  • Organize employee events, meetings, and activities that enhance workplace culture.
  • Address basic HR inquiries and provide assistance to the HR department as required.
  • Financial Oversight:
  • Assist in the preparation of budgets and management of expenses.
  • Process invoices, monitor expenditures, and manage petty cash.
  • Collaborate with the finance team for payroll processing and financial reporting.
  • Project Support:
  • Provide administrative support for various departmental projects and initiatives.
  • Help coordinate team activities and ensure adherence to project timelines.

Qualifications:

  • Education:
  • A Bachelor's degree in Business Administration, Management, or a related discipline is preferred but not mandatory.
  • Experience:
  • Demonstrated experience in an Office Manager, Administrative Assistant, or similar capacity.
  • Experience in overseeing office operations and managing staff.
  • Proficiency with office software and tools (e.g., MS Office, Google Workspace).
  • Skills:
  • Exceptional organizational and time management abilities.
  • Strong communication and interpersonal skills.
  • Capacity to multitask and efficiently manage a variety of administrative responsibilities.
  • Problem-solving aptitude and a proactive approach to office management.
  • Basic knowledge of HR functions and financial management is advantageous.

Work Environment:

  • This is an office-based role with standard business hours.
  • Occasional lifting of office supplies or equipment may be necessary.
  • Flexibility in hours may be required to accommodate company events or deadlines.