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Project Office Administrative Coordinator

2 months ago

State College, Pennsylvania, United States PJ Dick Full time

JOIN A LEADING COMPANY RECOGNIZED AS ONE OF THE "BEST PLACES TO WORK"

PJ Dick is seeking a dedicated Project Office Administrative Coordinator to support our operations. This role presents a unique opportunity to be part of a company celebrated as a top-tier contractor in the construction industry, particularly in bridge and highway projects.

What can you expect as part of our team?

As a member of our Family of Companies, you will embody our core values: Safety, Quality, Integrity, Family, and Community. We are committed to enhancing the communities we serve through our construction projects. We encourage you to explore the rewarding experience of working with us.

We provide a comprehensive compensation and benefits package that includes:

  • Medical, dental, and vision insurance
  • Generous paid time off and holidays
  • 401k plan with company matching
  • Annual bonuses and profit-sharing opportunities

PRIMARY RESPONSIBILITIES:

Deliver administrative support to designated personnel or teams, ensuring smooth operations.

KEY DUTIES:

  1. Offer clerical and secretarial assistance to the assigned group.
  2. Manage incoming phone calls, providing essential information and notifying staff of visitor arrivals.
  3. Organize, process, and follow up on various documents related to multiple construction projects, adeptly handling shifting priorities and deadlines.
  4. Serve as a liaison between supervisors and other departments, clients, and external contacts, facilitating meetings and resolving issues.
  5. Oversee daily administrative tasks, including expense reports and supply requisitions, with supervisor approval.
  6. Prepare reports, studies, and statistical analyses as requested, often requiring independent research and data interpretation.
  7. Collect and review certified payroll from subcontractors for compliance with federal regulations.
  8. Manage a variety of responsibilities throughout project lifecycles.
  9. Draft and edit correspondence, memos, and reports as necessary.
  10. Handle incoming and outgoing packages and correspondence, ensuring proper receipt and dispatch.
  11. Complete additional tasks as directed by supervisors.

QUALIFICATIONS:

Ideal candidates will possess a four-year degree in business or a related field, along with a minimum of two years of administrative experience, or equivalent training and experience. A solid understanding of office procedures and the ability to coordinate group efforts are essential. Strong research, supervisory, and communication skills are also required.


ADDITIONAL NOTES:
The successful candidate will collaborate with various disciplines, including Business, Marketing, Estimating, Accounting, and Construction Operations. Please note that flexible work arrangements are not available for this position. This role is classified as non-exempt under FLSA.


We are an Equal Opportunity and VEVRAA Federal Contracting Employer, encouraging applications from Covered Veterans, Minorities, Females, and Disabled Individuals.