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Billing Coordinator/Executive Assistant

1 month ago

New York, New York, United States SourcePro Search Full time
Job Title: Billing Coordinator/Executive Assistant

SourcePro Search is conducting a search for a motivated Billing Coordinator/Executive Assistant in New York.

Job Summary:

We are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to provide comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff.

Key Responsibilities:
  • Manage the billing cycle for assigned partner(s), conducting prebill reviews, generating final invoices, and coordinating with the revenue team for collections.
  • Facilitate various activities such as coordinating deadlines, analyzing information, and assisting with project management.
  • Support attorneys and legal personnel by handling essential administrative duties and responsibilities.
  • Responsible for assigned Partners' billing, from prebill generation to sending and collection of invoices.
  • Prepare cost estimate reports for clients as requested and resolve more complex billing and accounts receivable issues with clients.
  • Perform general legal secretarial duties, including but not limited to, entering attorneys' time, preparing travel arrangements, and answering telephones.
  • Manage attorneys' calendars and assist in projects and project management for attorneys and/or supervisor(s).
  • Handle delegated sensitive and emergent emails and calls from clients, court personnel, and other contacts of assigned attorneys and responsibility for follow-up.
  • Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.
  • Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.
Requirements:
  • Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.
  • A minimum of 3 years Senior Legal Secretary experience within a law firm.
  • Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010, Excel, PowerPoint, docketing software, and client relationship management software.
  • Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.
  • Thorough knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence.
  • Demonstrated ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.
  • Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.
What You'll Bring:

Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.

A minimum of 3 years Senior Legal Secretary experience within a law firm.

Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010, Excel, PowerPoint, docketing software, and client relationship management software.

Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.

Thorough knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence.

Demonstrated ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.

Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.