Senior Billing Coordinator
4 weeks ago
We are seeking a highly motivated and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC in New York. The ideal candidate will have 3+ years of experience in Aderant or Elite Billing and a strong background as a Legal Secretary in a law firm.
This is a full-time, hybrid position with hours from 11:00 am to 7:00 pm, Monday to Friday. You'll be in the office Tuesdays through Thursdays.
The successful candidate will provide comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff. Utilizing extensive experience and knowledge of organizational policies and procedures, the candidate will undertake diverse responsibilities of a confidential and sensitive nature.
Primarily, the BC/EA will oversee complex billing and administrative tasks, ensuring adherence to firm and client requirements. This includes managing the billing cycle for assigned partner(s), conducting prebill reviews, generating final invoices, and coordinating with the revenue team for collections.
Moreover, the role involves facilitating various activities such as coordinating deadlines, analyzing information, and assisting with project management. Additionally, the BC/EA will support attorneys and legal personnel by handling essential administrative duties and responsibilities.
Key Responsibilities:
- Responsible for assigned Partners' billing, from prebill generation to sending and collection of invoices. High level involvement in preparing cost estimate reports for clients as requested; resolve more complex billing and accounts receivable issues with clients.
- General legal secretarial duties, including but not limited to, entering attorneys' time; preparing travel arrangements for attorneys and for clients; preparing and submitting attorney expense reports; answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.
- Manage attorneys' calendars.
- With attorneys' permission, manage attorneys' emails (review/delegate/file).
- Assist in projects and project management for attorneys and/or supervisor(s).
- Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.
- Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
- Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.
- Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.
- Assist section or practice group in assuring timely completion of assigned projects as needed.
- Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.
- Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.
Requirements:
- Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.
- A minimum of 3 years Senior Legal Secretary experience within a law firm.
- Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010, Excel, PowerPoint, docketing software, and client relationship management software.
- Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.
- Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).
- Thorough knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence.
- Knowledge of various computer applications including use of internet legal research tools such as Lexis and Westlaw as may be required by the assistant's assigned attorneys.
- Demonstrated ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.
- Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.
- Demonstrate judgment in scheduling of attorneys' time.
- Serve as a role model to others in providing outstanding client service/support to attorneys and clients, volunteering to assist others, and supporting the firm's priorities.
- Demonstrate excellent organizational skills and strong attention to detail.
- Work independently on complex assignments, but able to work in a team environment as well.
-
Senior Billing Coordinator
4 weeks ago
New York, New York, United States MAP SSG Inc Full timeAs a key member of the MAP SSG Inc team, the Senior Billing Coordinator will play a critical role in ensuring the accuracy and timeliness of billing processes. This position requires a high degree of attention to detail, strong analytical skills, and excellent communication abilities.Key Responsibilities:Review and oversee WIP inventory for assigned...
-
Senior Billing Coordinator
4 weeks ago
New York, New York, United States Mount Sinai Health System Full timeJob SummaryWe are seeking a highly skilled Senior Billing Coordinator to join our team at Mount Sinai Health System. As a key member of our billing operations team, you will be responsible for ensuring accurate and timely payment of claims and collection. Your expertise in medical billing and health claims, as well as your proficiency in IDX billing systems,...
-
Senior Billing Coordinator
1 month ago
New York, New York, United States Consultative Search Group Full timeJob Title: Legal Billing CoordinatorA global law firm seeks a skilled Billing Coordinator to coordinate the activities of the billing process and perform complex billing duties in efforts to meet monthly targets. This role will act as a liaison between billing attorneys, attorney support assistants, legal attorneys, and/or organizations (customers), and the...
-
Senior Billing Coordinator/Executive Assistant
4 weeks ago
New York, New York, United States SourcePro Search, LLC Full timeJob Title: Billing Coordinator/Executive AssistantWe are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC in New York. The ideal candidate will have a minimum of 3 years of experience in Aderant or Elite Billing and a strong background as a Legal Secretary in a law firm.This is a...
-
Senior Billing Administrator
4 weeks ago
New York, New York, United States Goodwin Procter Full timeJob SummaryWe are seeking a highly skilled Senior Billing Administrator to join our team at Goodwin Procter LLP. As a key member of our Global Operations Team, you will be responsible for coordinating billing requirements for various partners, secretaries, and their clients.Key ResponsibilitiesCoordinate billing processes, services, and procedures to ensure...
-
Billing Coordinator
1 month ago
New York, New York, United States SourcePro Search Full timeSourcePro Search is seeking a skilled Billing Coordinator to join their team in New York. The ideal candidate will be responsible for generating client invoices while working closely with attorneys and staff to ensure invoices meet established standards for content, timeliness, and format.The Billing Coordinator will maintain a thorough knowledge of client...
-
Billing Coordinator
4 weeks ago
New York, New York, United States Clifford Chance Full timeJob DescriptionClifford Chance US LLP is seeking a full-time Billing Coordinator to join our team. The successful candidate will be responsible for coordinating the client billing process for an assigned group of partners. This role will involve communicating and liaising directly with partners, managing associates, and secretaries in connection with various...
-
Billing Coordinator/Executive Assistant
4 weeks ago
New York, New York, United States SourcePro Search, LLC Full timeJob Summary:We are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC. As a key member of our team, you will be responsible for providing comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff.Key...
-
Billing Coordinator
1 month ago
New York, New York, United States Clifford Chance Full timeJob DescriptionClifford Chance US LLP is seeking a skilled Billing Coordinator to join our team. The successful candidate will be responsible for coordinating the client billing process for an assigned group of partners, ensuring accurate and timely billing and payment.Key Responsibilities:Manage all aspects of the monthly client billing process, including...
-
Billing Coordinator
4 weeks ago
New York, New York, United States Kaufman Borgeest & Ryan LLP Full timeMidtown law firm seeks a skilled Billing Coordinator to join our growing Accounting team. The ideal candidate will have a solid understanding of law firm billing policies and procedures.Billing Coordinator responsibilities: Generate and distribute prebills on a monthly basis. Review and enter changes to prebills in the accounting program to ensure invoices...
-
Billing Coordinator
4 weeks ago
New York, New York, United States The Rockridge Group Full timeJob DescriptionThe Billing Coordinator will be responsible for reviewing and verifying client contracts in accordance with Company X policies and procedures. The candidate will need to understand the Sales and Billing processes to ensure timely and accurate processing of Contracts, Change Notifications & credit/debit memos for client invoice...
-
Senior Billing Coordinator
4 weeks ago
New York, New York, United States Moffatt & Nichol Full timeMoffatt & Nichol is a global leader in waterfront infrastructure projects, recognized for its expertise in complex engineering and design.The company is seeking a skilled Billing Specialist to join its Accounting team, responsible for invoicing clients monthly and ensuring accurate and complete documentation.As a key member of the Accounting Group, the...
-
New York, New York, United States Mount Sinai Hospital Full timeThe Senior Billing Coordinator (Generalist) is responsible for multiple components of the billing process, including Accounts Receivable, Charge Entry, Edits and Payment Posting.Proficient in these processes to ensure accurate and timely payment of claims and collection, and in analysis and problem resolution.Verifies insurance and registration data for...
-
Senior Billing Specialist
4 weeks ago
New York, New York, United States Consultative Search Group Full timeJob Opportunity: Billing CoordinatorWe are seeking a highly organized and detail-oriented Billing Coordinator to join our team at Consultative Search Group. The successful candidate will be responsible for coordinating the billing process, performing complex billing duties, and ensuring timely and accurate completion of assignments.Key Responsibilities:Act...
-
Senior Billing Manager
4 weeks ago
New York, New York, United States kay search group Full timeJob DescriptionPosition OverviewThe Senior Billing Manager will be responsible for managing the billing and collection process to ensure accurate and timely invoicing and payment of clients. This role will focus on private equity, private funds, or corporate finance matters for assigned partners, practice groups, and/or offices.Key ResponsibilitiesManage...
-
Legal Billing Coordinator
4 weeks ago
New York, New York, United States Consultative Search Group Full timeJob DescriptionA global law firm seeks a skilled Billing Coordinator to coordinate the activities of the billing process and perform complex billing duties in efforts to meet monthly targets. This role will act as a liaison between billing attorneys, attorney support assistants, legal attorneys, and/or organizations (customers), and the billing staff,...
-
Billing Coordinator Specialist
4 weeks ago
New York, New York, United States Parker Placements NY, Inc. Full timeFirm Overview:Parker Placements NY, Inc. is a renowned mid-sized law firm with a strong presence in New York City, Miami, and Los Angeles. With over 200 attorneys, the firm offers a diverse range of services to clients worldwide.Position Overview:The Billing Coordinator is a key member of the firm's financial operations team, responsible for preparing,...
-
Senior Client Billing Specialist
4 weeks ago
New York, New York, United States MAP SSG Full timeJob Title: Senior Client Billing SpecialistJob Summary:The Senior Client Billing Specialist will be responsible for preparing bills in accordance with client guidelines and partner instructions. They will review time and disbursement records and address compliance issues, collaborate with attorneys, clients and colleagues, and address requests and special...
-
Senior Oncology Billing Specialist
4 weeks ago
New York, New York, United States Mount Sinai Health System Full timeThe Senior Oncology Billing Specialist is responsible for multiple components of the billing process, including Accounts Receivable, Charge Entry, Edits, and Payment Posting.This role demonstrates proficiency in these processes to facilitate accurate and timely payment of claims and collection, and is considered a subject matter expert for those less...
-
Billing Coordinator
1 month ago
New York, New York, United States Ritual Dental Full timeAbout Ritual DentalRitual Dental is a revolutionary dental practice that combines cutting-edge innovations, microbiome research, artificial intelligence, and advanced technology to transform the oral health experience for individuals and families.Our MissionWe strive to make the best dental care simple, empowering, and accessible to everyone. Our commitment...