Senior Billing Coordinator
2 weeks ago
We are seeking a highly motivated and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC in New York. The ideal candidate will have 3+ years of experience in Aderant or Elite Billing and a strong background as a Legal Secretary in a law firm.
This is a full-time, hybrid position with hours from 11:00 am to 7:00 pm, Monday to Friday. You'll be in the office Tuesdays through Thursdays.
The successful candidate will provide comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff. Utilizing extensive experience and knowledge of organizational policies and procedures, the candidate will undertake diverse responsibilities of a confidential and sensitive nature.
Primarily, the BC/EA will oversee complex billing and administrative tasks, ensuring adherence to firm and client requirements. This includes managing the billing cycle for assigned partner(s), conducting prebill reviews, generating final invoices, and coordinating with the revenue team for collections.
Moreover, the role involves facilitating various activities such as coordinating deadlines, analyzing information, and assisting with project management. Additionally, the BC/EA will support attorneys and legal personnel by handling essential administrative duties and responsibilities.
Key Responsibilities:
- Responsible for assigned Partners' billing, from prebill generation to sending and collection of invoices. High level involvement in preparing cost estimate reports for clients as requested; resolve more complex billing and accounts receivable issues with clients.
- General legal secretarial duties, including but not limited to, entering attorneys' time; preparing travel arrangements for attorneys and for clients; preparing and submitting attorney expense reports; answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.
- Manage attorneys' calendars.
- With attorneys' permission, manage attorneys' emails (review/delegate/file).
- Assist in projects and project management for attorneys and/or supervisor(s).
- Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.
- Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
- Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.
- Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.
- Assist section or practice group in assuring timely completion of assigned projects as needed.
- Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.
- Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.
Requirements:
- Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.
- A minimum of 3 years Senior Legal Secretary experience within a law firm.
- Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010, Excel, PowerPoint, docketing software, and client relationship management software.
- Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.
- Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).
- Thorough knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence.
- Knowledge of various computer applications including use of internet legal research tools such as Lexis and Westlaw as may be required by the assistant's assigned attorneys.
- Demonstrated ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.
- Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.
- Demonstrate judgment in scheduling of attorneys' time.
- Serve as a role model to others in providing outstanding client service/support to attorneys and clients, volunteering to assist others, and supporting the firm's priorities.
- Demonstrate excellent organizational skills and strong attention to detail.
- Work independently on complex assignments, but able to work in a team environment as well.
-
Senior Billing Coordinator
7 days ago
New York, New York, United States MAP SSG Inc Full timeAs a key member of the MAP SSG Inc team, the Senior Billing Coordinator will play a critical role in ensuring the accuracy and timeliness of billing processes. This position requires a high degree of attention to detail, strong analytical skills, and excellent communication abilities.Key Responsibilities:Review and oversee WIP inventory for assigned...
-
Senior Billing Coordinator
2 weeks ago
New York, New York, United States Mount Sinai Health System Full timeAbout the RoleThe Mount Sinai Health System is seeking a highly skilled Senior Billing Coordinator to join our team. As a key member of our billing operations team, you will be responsible for ensuring accurate and timely payment of claims and collection.Key ResponsibilitiesVerify insurance and registration data for scheduled office, outpatient, and...
-
Senior Billing Coordinator
2 weeks ago
New York, New York, United States Mount Sinai Health System Full timeAbout the RoleThe Senior Billing Coordinator (Generalist) is a critical member of our team, responsible for ensuring the accurate and timely payment of claims and collection. This role requires a high level of proficiency in multiple components of the billing process, including Accounts Receivable, Charge Entry, Edits, and Payment Posting.Key...
-
Senior Billing Coordinator
2 weeks ago
New York, New York, United States Mount Sinai Health System Full timeJob SummaryWe are seeking a highly skilled Senior Billing Coordinator to join our team at Mount Sinai Health System. As a key member of our billing operations team, you will be responsible for ensuring accurate and timely payment of claims and collection. Your expertise in medical billing and health claims, as well as your proficiency in IDX billing systems,...
-
Senior Billing Coordinator
2 weeks ago
New York, New York, United States Consultative Search Group Full timeJob Title: Legal Billing CoordinatorA global law firm seeks a skilled Billing Coordinator to coordinate the activities of the billing process and perform complex billing duties in efforts to meet monthly targets. This role will act as a liaison between billing attorneys, attorney support assistants, legal attorneys, and/or organizations (customers), and the...
-
New York, New York, United States SourcePro Search, LLC Full timeJob Title: Billing Coordinator/Executive AssistantWe are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC in New York. The ideal candidate will have a minimum of 3 years of experience in Aderant or Elite Billing and a strong background as a Legal Secretary in a law firm.This is a...
-
Senior Billing Administrator
1 week ago
New York, New York, United States Goodwin Procter Full timeJob SummaryWe are seeking a highly skilled Senior Billing Administrator to join our team at Goodwin Procter LLP. As a key member of our Global Operations Team, you will be responsible for coordinating billing requirements for various partners, secretaries, and their clients.Key ResponsibilitiesCoordinate billing processes, services, and procedures to ensure...
-
Billing Coordinator
2 weeks ago
New York, New York, United States SourcePro Search Full timeSourcePro Search is seeking a skilled Billing Coordinator to join their team in New York. The ideal candidate will be responsible for generating client invoices while working closely with attorneys and staff to ensure invoices meet established standards for content, timeliness, and format.The Billing Coordinator will maintain a thorough knowledge of client...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Consultative Search Group Full timeBilling Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Billing Coordinator to join our team at Consultative Search Group. The successful candidate will be responsible for coordinating the billing process, preparing and analyzing complex client billing, and communicating with customers to ensure their requests are being...
-
Billing Coordinator/Executive Assistant
2 weeks ago
New York, New York, United States SourcePro Search Full timeJob Title: Billing Coordinator/Executive AssistantSourcePro Search is conducting a search for a motivated Billing Coordinator/Executive Assistant in New York.Job Summary:We are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to provide comprehensive billing and administrative support to designated firm personnel, including...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Goodwin Procter Full timeBilling AdministratorGoodwin Procter LLP is seeking a highly organized and detail-oriented Billing Administrator to join our team. As a key member of our Global Operations Team, you will play a critical role in coordinating billing requirements for various partners, secretaries, and their clients.Responsibilities:Coordinate billing processes, services, and...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Clifford Chance Full timeJob DescriptionClifford Chance US LLP is seeking a skilled Billing Coordinator to join our team. As a key member of our financial operations team, you will be responsible for coordinating the client billing process for an assigned group of partners.Responsibilities:Manage all aspects of the monthly client billing process, including preparing and distributing...
-
Billing Coordinator/Executive Assistant
2 weeks ago
New York, New York, United States SourcePro Search, LLC Full timeJob Summary:We are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC. As a key member of our team, you will be responsible for providing comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff.Key...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Clifford Chance Full timeJob DescriptionClifford Chance US LLP is seeking a full-time Billing Coordinator to join our team. The successful candidate will be responsible for coordinating the client billing process for an assigned group of partners. This role will involve communicating and liaising directly with partners, managing associates, and secretaries in connection with various...
-
Billing Coordinator
1 month ago
New York, New York, United States Thornton Tomasetti Full timeJob Title: Billing CoordinatorThornton Tomasetti is seeking a highly skilled Billing Coordinator to join our team. As a Billing Coordinator, you will play a critical role in ensuring the accuracy and timeliness of project billing and reporting.Key Responsibilities:Set up new projects and monitor the status of existing projects in the accounting...
-
Billing Coordinator
3 weeks ago
New York, New York, United States Mount Sinai Health System Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Billing Coordinator to join our team at Mount Sinai Health System. As a Billing Coordinator, you will be responsible for ensuring accurate and timely billing and collection activities, including entry of charges for services, resolution of claim edits, and reconciliation of transactions...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Clifford Chance Full timeJob DescriptionClifford Chance US LLP is seeking a skilled Billing Coordinator to join our team. The successful candidate will be responsible for coordinating the client billing process for an assigned group of partners, ensuring accurate and timely billing and payment.Key Responsibilities:Manage all aspects of the monthly client billing process, including...
-
Billing Coordinator
1 month ago
New York, New York, United States Jobot Full timeJob SummaryWe are seeking a highly skilled Billing Coordinator to join our team at Jobot. As a key member of our financial operations team, you will be responsible for managing daily billing procedures, ensuring accurate cash applications and complex client billing.Key Responsibilities:Prepare and edit client invoices in collaboration with attorneys and...
-
Billing Coordinator
2 weeks ago
New York, New York, United States Kaufman Borgeest & Ryan LLP Full timeMidtown law firm seeks a skilled Billing Coordinator to join our growing Accounting team. The ideal candidate will have a solid understanding of law firm billing policies and procedures.Billing Coordinator responsibilities: Generate and distribute prebills on a monthly basis. Review and enter changes to prebills in the accounting program to ensure invoices...
-
Billing Coordinator
2 weeks ago
New York, New York, United States The Rockridge Group Full timeJob DescriptionThe Billing Coordinator will be responsible for reviewing and verifying client contracts in accordance with Company X policies and procedures. The candidate will need to understand the Sales and Billing processes to ensure timely and accurate processing of Contracts, Change Notifications & credit/debit memos for client invoice...
