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Administrative Coordinator for Executive Leadership
2 months ago
Cotikyan Inc. is seeking a highly organized and detail-oriented Administrative Coordinator to support the office of the President. The ideal candidate will demonstrate proactive problem-solving abilities, exceptional communication skills, and a keen eye for detail. Experience in an office setting, performing administrative tasks, and assisting senior executives is essential. Given the dynamic nature of our executive environment, we require someone who is adaptable and consistent while maintaining confidentiality regarding sensitive operations.
Key Responsibilities:
- Provide primary support to the President and additional assistance to managers to ensure the achievement of company objectives and efficient operations.
- Facilitate communication with employees by coordinating with managers on various projects and tasks.
- Deliver administrative and office support, including drafting correspondence, taking meeting notes, and managing documents.
- Uphold professionalism and strict confidentiality with all company materials.
- Oversee the professional and personal scheduling for the CEO, managing communications, client interactions, and logistical arrangements.
- Coordinate both internal and external meetings, ensuring all logistical details are handled, including meal and gift arrangements.
- Assist in the recruitment process by interviewing candidates and managing the onboarding of new employees.
- Act as the primary contact for daily office needs, including maintenance, supplies, and equipment management.
- Manage incoming communications and direct inquiries to the appropriate personnel or departments.
- Ensure that office facilities and equipment are maintained in optimal condition.
- Generate shipping labels and bills of lading as required.
- Create sales orders utilizing the Netsuite program.
- Collaborate with IT to resolve any technical issues faced by the President.
- Order necessary supplies and equipment for the company.
Qualifications:
- A minimum of 2 years of experience in an administrative role supporting upper management.
- Strong research and analytical skills with the ability to interpret diverse data points.
- Excellent written and verbal communication abilities.
- Strong time-management skills with the capacity to organize and manage multiple projects simultaneously.
- Proficiency in office software and a willingness to learn new systems.
- A flexible team player who is adaptable to change and embraces challenges.
- Ability to maintain confidentiality regarding company and employee information.
Compensation will be commensurate with experience and qualifications. A medical plan is available.
