Administrative Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Advocates for Children of New York. The successful candidate will provide administrative support to the Postsecondary Readiness Project (PReP) and enhance organizational processes critical to the Executive Director and Operations Team.
Responsibilities:- Coordinate meetings for PReP's Transition Alliance, government entities, community-based organizations, and external key stakeholders, ensuring all meeting logistics are completed.
- Follow up with internal and external stakeholders to track completion of action items and/or deliverables.
- Lead the organization of all electronic files, particularly essential documentation of Transition Alliance activities and outcomes.
- Assist in the development and maintenance of a comprehensive directory of transition services and resources for NYC students and families, researching new programs and services, and regularly updating data to ensure the information remains current and accurate.
- Prepare and compile documents and materials for PReP community fairs, policy campaigns, presentations, trainings, meetings, and legal hearings.
- Handle the electronic dissemination of relevant information and communications to coalition members and external stakeholders.
- Support legal cases by entering and maintaining the accuracy and completion of case notes in Salesforce.
- Perform other administrative tasks for the PReP team as needed.
- Provide administrative support to the Executive Director with respect to Board relations and scheduling.
- Prepare minutes for meetings of the Board and its committees.
- Collaborate with other Administrative Assistants to manage front desk operations.
- Schedule legislative visits.
- Conduct data entry for Salesforce database.
- Assist staff with production of documents using Microsoft applications and Adobe Pro.
- Files, makes copies, and assists with mailings and mail merges.
- Assists office staff with other administrative duties as needed.
- Understanding of and alignment with AFC's mission.
- 1-2 years administrative experience in non-profit organizations preferred.
- High School diploma/GED required; 2-year or 4-year college degree preferred.
- Excellent customer service and interpersonal skills with ability to effectively engage across cultures, identities, and ethnicities.
- Strong writing and active listening skills with the ability to synthesize information and take accurate notes.
- Well organized with the ability to complete tasks, work on multiple priorities, and meet deadlines.
- Ability to work both independently and collaboratively, with attention to detail.
- Comfortable with technology and able to learn new applications with ease. Must have high proficiency with Microsoft applications and Adobe Pro. Salesforce proficiency a plus.
- Desire to learn, both as an individual and as part of an organization, and apply diversity, equity, inclusion, and anti-racism principles.
- Knowledge of NYC education system or education issues preferred.
- Fluency in Spanish is a plus but is not required.
This is a full-time position, with a salary in the $50,000 to $54,095 range, depending on experience, and includes a comprehensive benefits package. The position is available immediately, and resumes will be reviewed on a rolling basis.
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