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Office Coordinator for IT Operations

2 months ago

Washington, Washington, D.C., United States Invictus Capital Partners Verus Mortgage Capital Full time
Job Overview

We are looking for a meticulous and proactive Administrative Assistant to provide essential support to our IT division. The successful candidate will play a crucial role in facilitating the daily functions of the IT team, ensuring operational efficiency through various administrative tasks.

Key Responsibilities
  • Administrative Duties: Assist IT leadership and team members with everyday administrative responsibilities, including calendar management, meeting scheduling, and appointment coordination.
  • Documentation Management: Organize and maintain IT department records, ensuring all project files, vendor agreements, and equipment inventories are systematically updated.
  • Communication Facilitation: Act as the main point of contact for all internal and external communications pertaining to the IT department, managing inquiries and directing correspondence appropriately.
  • Project Support: Aid in IT project management by monitoring timelines, updating progress reports, and coordinating project-related meetings.
  • Event Management: Plan and organize team meetings, training sessions, and other IT-related events, including logistics for team-building activities.
  • Inventory Oversight: Track and manage office supplies and IT inventory, liaising with vendors for procurement and maintenance of IT resources.
  • Compliance Assistance: Support the implementation and documentation of IT policies, ensuring adherence to data security and confidentiality standards.
Qualifications
  • High school diploma or equivalent required; a degree in a relevant field is advantageous.
  • Minimum of 2 years of administrative experience, ideally within an IT or technical setting.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with IT-related software.
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • Problem-solving capabilities and the ability to work independently.
Benefits
  • Competitive compensation package
  • Comprehensive benefits and paid time off
  • 401(k) plan with company matching
  • Opportunities for professional development
  • And more

Invictus Capital Partners / Verus Mortgage Capital is committed to fostering a diverse and inclusive workplace. We welcome all qualified applicants and ensure equal opportunity without discrimination based on race, religion, color, national origin, citizenship status, ancestry, marital status, sex, age, sexual orientation, disability, or medical condition.