Legal Administrative Specialist

2 weeks ago

Los Angeles, California, United States Munger Tolles & Olson Full time
Job Title: Legal Administrative Specialist

The Legal Administrative Specialist plays a critical role in supporting attorneys and professionals in the Administrative Department. This position requires a high level of expertise in administrative and litigation/transactional functions.

Key Responsibilities:
  • Collaborate with Administrative Manager(s) to develop training for Practice and Administrative Assistants.
  • Provide supplemental support to professionals, attorneys, and managers of the Administrative Department.
  • Act as a resource regarding all types of administrative support, fielding questions from Administrative Department professionals, attorneys, and others throughout the firm.
  • Proof and prepare documents for final drafts.
  • Complete redlining accurately and in a timely manner.
  • Copies, scans, faxes, uploads, and emails documents.
  • Sends, tracks, and manages document projects in conjunction with Word Processing Center, Service Center, and outside vendors.
  • Arrange couriers, shipments, and track status and delivery.
  • Interact and liaise with attorneys and staff regarding support needs, current projects, and additional support.
  • Participate in special projects as assigned.
  • Complete other tasks as assigned.
  • Maintain the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the Firm.
Requirements:
  • Minimum two years of experience directly supporting litigation attorneys in a law firm.
  • Thorough knowledge of litigation procedures.
  • Ability to research rules and procedures.
  • Ability to work independently in a fast-paced environment with a consistent high level of accuracy.
  • Knowledge of PACER, Court Alert, and other electronic court databases a plus.
  • Availability to work evening hours and occasional overtime.
  • Strong analytical and problem-solving skills.
  • Ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results.
  • Produce accurate work while meeting time-sensitive deadlines.
  • Strong communication, interpersonal skills, teamwork, attention to detail, and customer service skills.
Working Conditions:

Quiet office environment in a high-rise building, seated the majority of the time.

About Munger, Tolles & Olson:

Munger, Tolles & Olson has been consistently ranked on The American Lawyer's A-List since its inception in 2004, including nine years in the top spot.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience.

About 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices.

We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence.

We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law.

It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation.

This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

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