Student Life Administrative Coordinator

12 hours ago


Chicago, Illinois, United States Saint Xavier University Full time
Job Summary

The Administrative Coordinator for Student Life will provide administrative support to the Vice President for Student Life and Dean of Students, ensuring the smooth operation of the Student Life Office. This role will involve managing daily operations, providing administrative assistance, and supporting student programming and events.

Key Responsibilities
  • Provide administrative support to the VP for Student Life and Dean of Students
  • Maintain daily oversight of Student Life Office operations
  • Develop working knowledge of University administrative practices and policies
  • Hire, train, and supervise student staff in Student Life
  • Manage petty cash operations for student activities and registered student organizations
  • Route inquiries and referrals to appropriate channels
  • Support Student Life staff in housing operations and student development
  • Manage department budgets and prepare purchasing and invoice requests
  • Collaborate with Facilities Management, Auxiliary Services, and other Student Support departments
Requirements
  • Bachelor's degree required
  • 2-4 years of full-time experience with administrative office oversight and/or event planning
  • Flexible, adaptable, and passionate about serving diverse student populations
  • Comfortable working in a fast-paced environment
  • Knowledge of human and student development, group dynamics, and excellent interpersonal and communication skills
About Saint Xavier University

Saint Xavier University is a Catholic institution inspired by the heritage of the Sisters of Mercy. We are committed to diversity and seek candidates who share our values of excellence, responsiveness, and respect. We offer a comprehensive benefits package and a supportive work environment.



  • Chicago, Illinois, United States Saint Xavier University Full time

    Job SummaryThe Student Life Administrative Coordinator plays a vital role in managing the day-to-day operations of the Student Life Office, ensuring a welcoming and supportive campus community for all students. This position provides administrative support to the Vice President for Student Life and Dean of Students, and is responsible for managing the...


  • Chicago, Illinois, United States Saint Xavier University Full time

    Job SummaryThe Administrative Coordinator for Student Life serves as a key member of the Student Life team, providing administrative support to the Vice President for Student Life and Dean of Students. This role is responsible for managing the overall office operations, including day-to-day administrative assistance for housing operations and student...


  • Chicago, Illinois, United States The Chicago School of Professional Psychology Full time

    Job Title: Student Support Coordinator Job Summary: The Student Support Coordinator at The Chicago School of Professional Psychology is responsible for providing administrative support to ensure the effectiveness of student outreach and internal and external communications, department operations, and accuracy and documentation within student records. This...


  • Chicago, Illinois, United States Dominican University Full time

    Student Activities Chair RoleThe Student Activities Chair is a vital position at Dominican University, responsible for promoting student engagement and activities within the La Casa Residence Hall. This role fosters a culture of inclusiveness and belonging, leading to a stronger residence hall community.Key Responsibilities:Coordinate activities that promote...


  • Chicago, Illinois, United States InsideHigherEd Full time

    Job Title: Student Support CoordinatorJob Summary:The Student Support Coordinator is a critical role in ensuring the effectiveness of student outreach and internal and external communications, department operations, and accuracy and documentation within student records. This position requires high attention to detail, comfort with outbound communication,...


  • Chicago, Illinois, United States Saint Xavier University Full time

    Job Title: Student Accounts CoordinatorJoin Saint Xavier University as a Student Accounts Coordinator and contribute to the success of our students by providing exceptional customer service and administrative support.Job SummaryThe Student Accounts Coordinator will assist the University Community by greeting students, staff, and faculty, providing customer...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThe University of Chicago Laboratory Schools is seeking an experienced Associate Director to join our Family Life Programs team. This role will oversee a range of programs, events, and student activities, developing and implementing orientation programming for incoming students and other initiatives that foster student communities.Key...


  • Chicago, Illinois, United States MSCCN Full time

    Job SummaryThis role provides administrative support to the Section of Pulmonary/Critical Care, Lung Transplant, which includes faculty, administrative and research staff, students, and visitors. The ideal candidate will maintain a professional demeanor, work well under time-sensitive deadlines, exhibit good communication skills, be well-organized, utilize...


  • Chicago, Illinois, United States Adler University Full time

    Job Title: Administrative AssistantAt Adler University, we are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team.Key Responsibilities:Provide administrative support to students, faculty, and staff, including answering calls, routing to appropriate staff/faculty, and calendar scheduling and...


  • Chicago, Illinois, United States Chicago State University Full time

    Job SummaryThe Grant Administration Coordinator plays a pivotal role within the Grants and Research Office of Chicago State University, facilitating the seamless execution of administrative functions essential to successfully managing grants. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to...


  • Chicago, Illinois, United States Loyola University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to the MAMS program in Biology. The successful candidate will be responsible for managing administrative and operational functions, including database management, data analysis, and report preparation.Key ResponsibilitiesProvide primary...


  • Chicago, Illinois, United States Chicago State University Full time

    Job SummaryThe Grant Administration Coordinator plays a pivotal role within the Grants and Research Office of Chicago State University, facilitating the seamless execution of administrative functions essential to successfully managing grants. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to...


  • Chicago, Illinois, United States Guidehouse Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team at Guidehouse. As an Administrative Services Coordinator, you will provide dedicated administrative support to multiple client-serving Partners and be the single point of contact for the administrative needs of assigned internal...


  • Chicago, Illinois, United States Saint Xavier University Full time

    Job Title: Executive Director for Residence LifeJoin Saint Xavier University as the Executive Director for Residence Life, a key leadership position that oversees the design and delivery of co-curricular student experience programs. This role is responsible for managing the day-to-day operations of Residence Life, including supervising staff, overseeing...


  • Chicago, Illinois, United States Bernard Zell Anshe Emet Day School Full time

    Job SummaryBernard Zell Anshe Emet Day School seeks a dedicated and experienced professional to oversee the daily operations and development of the BZ Beyond after-school program. This role requires a strong commitment to providing a safe, engaging, and supportive environment for students, as well as excellent communication and organizational skills.Key...


  • Chicago, Illinois, United States Saint Xavier University Full time

    Job Title: Student Accounts CoordinatorJoin Saint Xavier University as a Student Accounts Coordinator and play a vital role in providing exceptional customer service to our students, staff, and faculty.Job SummaryThe Student Accounts Coordinator will assist the University Community by greeting students, staff, and faculty, providing customer service, and...


  • Chicago, Illinois, United States Northwestern University Full time

    Job SummaryNorthwestern University seeks a highly skilled and organized Administrative Assistant to support the Feinberg Deans' Office. The successful candidate will provide administrative support to senior leadership, manage complex scheduling arrangements, and coordinate large-scale events.Key ResponsibilitiesManage supervisor's and department calendar,...


  • Chicago, Illinois, United States Rush Full time

    Job SummaryThe Student Administrative Project Assistant will play a key role in supporting projects to enhance medical center performance. This includes planning, implementation, and management of strategic initiatives, as well as evaluating their effectiveness. The ideal candidate will be motivated, organized, and driven to improve processes and outcomes,...


  • Chicago, Illinois, United States Saint Xavier University Full time

    About the Role We are seeking a highly skilled and experienced Executive Director for Student Development to join our team at Saint Xavier University. This is a key leadership position that will play a critical role in shaping the student experience and ensuring that our students have access to the resources and opportunities they need to succeed. Key...


  • Chicago, Illinois, United States Loyola University Chicago Full time

    About the RoleThe Administrative Assistant for the Civitas ChildLaw Center is a key member of our team, providing administrative support to the Center's faculty, staff, and students. This role is responsible for providing broad-based programmatic and administrative support to the Center, including receptionist duties, administrative assistance, and event...