Student Life Operations Coordinator

4 weeks ago


Chicago, Illinois, United States Saint Xavier University Full time
Job Summary

The Student Life Administrative Coordinator plays a vital role in managing the day-to-day operations of the Student Life Office, ensuring a welcoming and supportive campus community for all students. This position provides administrative support to the Vice President for Student Life and Dean of Students, and is responsible for managing the overall office operations, including housing operations and student programming.

Key Responsibilities
  • Provide administrative support to the VP for Student Life and Dean of Students, including managing the office operations, coordinating events, and providing day-to-day assistance.
  • Maintain daily oversight of the Student Life Office, ensuring a professional and welcoming environment for students, faculty, and staff.
  • Develop working knowledge and application of University administrative practices, processes, and policies to support hiring, purchasing, and record-keeping.
  • Hire, train, and supervise student staff in Student Life, including managing job postings and compliance with HR processes.
  • Route inquiries and referrals to appropriate channels, working to help solve student concerns.
  • Support Student Life staff in housing operations and student development, including special event management.
  • Manage all petty cash operations for student activities, registered student organizations, and housing operations, keeping detailed records of funds in and out.
  • Independently monitor department budgets and prepare purchasing and invoice requests as needed.
  • Manage the locker rental program, scheduling of the Wiseman Student Lounge, and all logistics of the program to award graduating students involvement stoles and patches.
  • Work collaboratively with Facilities Management, Auxiliary Services, and other Student Support departments to provide exceptional service to students.
  • Provide support to all housing operations and be knowledgeable of the housing application process and housing policies.
  • Participate on committees that work to celebrate and recognize outstanding student achievement.
  • Assist in implementing and executing the comprehensive X-Factor student leader hiring process.
Qualifications
  • Bachelor's degree required.
  • 2-4 years of full-time experience with administrative office oversight and/or event planning.
  • Flexible, adaptable, passion for thinking boldly with a commitment to serving diverse student populations.
  • Comfortable working in a fast-paced environment.
  • Knowledge of human and student development, group dynamics, personal computer proficiency, and excellent interpersonal and communication skills preferred.
  • Bilingual Spanish speaking preferred.
About Saint Xavier University

Saint Xavier University is a Catholic institution inspired by the heritage of the Sisters of Mercy. We are committed to diversity and encourage applications from individuals with a wide variety of backgrounds and experiences. We seek candidates who deliver value-added services in a responsive, collaborative, effective, and respectful manner.

We are an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions, and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status, or other factors protected by law.



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