Hospitality Administrative Coordinator
2 weeks ago
ABOUT SOUTHERN MANAGEMENT COMPANIES, LLC:
Southern Management Companies, LLC is a leader in the hospitality industry, dedicated to providing exceptional service and guest satisfaction. Our properties are designed to create memorable experiences for our guests, and we pride ourselves on our commitment to excellence.
ROLE SUMMARY:
The Hospitality Administrative Coordinator plays a crucial role in supporting the executive team at Southern Management Companies, LLC. This position requires a detail-oriented, proactive individual who can manage various administrative tasks while ensuring seamless communication and project coordination.
KEY RESPONSIBILITIES:
- Administrative Support: Provide comprehensive administrative assistance to senior management, including:
- Managing phone communications
- Organizing and maintaining documentation
- Preparing reports and presentations
- Maintaining essential databases and facilitating reconciliations
- Coordinating project activities across departments
- Financial Management: Assist with purchasing and finance-related tasks, such as:
- Processing orders for supplies and services
- Overseeing purchase order systems
- Tracking invoices and maintaining financial records
- Scheduling and Coordination: Manage scheduling tasks, including:
- Tracking service requests and work orders
- Coordinating work schedules and attendance
- Inventory Oversight: Collaborate with department heads to ensure adequate supply levels and maintain organized workspaces.
- Vendor Relations: Maintain effective communication with vendors and ensure compliance with contractual obligations.
QUALIFICATIONS:
- High School diploma or equivalent required
- Minimum of 2 years of experience in customer service or administrative roles preferred
- Experience in hospitality or project management is a plus
SKILLS AND ATTRIBUTES:
- Outstanding communication and organizational skills
- Strong administrative capabilities
- Ability to exercise sound judgment and decision-making
- Self-motivated and adaptable
- Effective time management and prioritization skills
BENEFITS:
Southern Management Companies, LLC offers a competitive benefits package, including health, dental, and vision insurance, retirement plans, paid time off, and opportunities for professional development. Our commitment to our team members is reflected in our comprehensive support and resources.
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