Logistics Operations Specialist
2 weeks ago
Location:
Orange, CA
Employment Type:
Full-time/12 months
Compensation:
Not disclosed
Shift:
Flexible
Category:
Education
Position Summary
The Logistics Operations Specialist plays a crucial role in facilitating the effective coordination and implementation of various transportation and scheduling requirements.
This position works in close partnership with multiple departments to plan events, manage staffing needs, and supervise the rental processes for facilities.
The ideal candidate will exhibit enthusiasm, initiative, and exceptional communication skills, providing outstanding customer service, organization, teamwork, leadership, and team development.
Reporting Structure:
Reports to the Site and Safety Manager
Supervisory Responsibilities:
None
Key Responsibilities
Master Calendar Management
- Oversee a comprehensive facilities calendar for events utilizing all available spaces
- Document all off-campus events for coordination of activities
- Manage task and activity requests for the Events Team to support onsite meetings
- Lead post-event evaluations and feedback sessions
- Develop plans for implementing improvements based on feedback and collaboration with departments
- Communicate effectively and proactively, both verbally and in writing
- Collaborate with the Operations team to create work orders for facility requests
Transportation Coordination
- Schedule and allocate school-owned vehicles for various programs and events
- Maintain accurate records of individuals authorized to drive school vehicles
- Organize repairs and alternative transportation for school vehicles
- Facilitate training for individuals to become California Certified School Bus drivers
- Explore innovative ideas and technologies to enhance transportation coordination and ensure student safety
- Review and schedule regular maintenance for school vehicles to meet safety standards
- Establish and maintain operational manuals and records for inventory and expenditure control
- Analyze transportation needs for upcoming events and optimize scheduling
- Provide guidance on transportation-related issues and concerns
- Participate in budget planning and manage expenditure control
- Uphold policies and procedures for transporting students in private vehicles
- Stay informed about current regulations for student transportation
Additional Responsibilities
- Perform other duties as assigned.
Qualifications
To excel in this role, candidates must demonstrate the ability to perform essential duties effectively. The qualifications listed below represent the knowledge, skills, abilities, and physical demands required for this position.
Education and Experience
- Bachelor's Degree
- 5+ years of experience in event management, facilities management, or a related field preferred
Licenses and Certifications
- Valid Fingerprint Clearance
- Valid CPR and First Aid certifications
- TB Risk Assessment
- Ministry Safe Clearance
Core Competencies
Knowledge:
- Proficiency in various information technology tools and platforms
Skills and Abilities:
- Strong analytical, organizational, and presentation skills
- Excellent communication and problem-solving abilities
- Capacity to work independently with minimal supervision and manage stressful situations
- Self-motivated, confident, energetic, and adaptable
Personal Characteristics
- Exhibit high levels of integrity and reflect Christ-like morals and leadership
- Integrate faith and prayer into job responsibilities
- Support the mission and values of the organization
- Foster a Christ-centered environment focused on service, accountability, compassion, and collaboration
- Ability to articulate personal Christian faith
- Active member of a Christian church; Missouri Synod preferred
Physical Requirements
- Must possess the physical capabilities to perform essential job functions
- Frequently move around the campus, sit for extended periods, communicate effectively, and use hands for various tasks
- Occasionally stand, walk, lift up to 50 pounds, and perform other physical activities
Work Environment
- Reasonable accommodations may be made for individuals with disabilities
- Most work is conducted in a climate-controlled setting, with occasional outdoor exposure to varying weather conditions
- The noise level is typical of a quiet office, with occasional exposure to moderate to loud noise during events.
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