Medical Operations Coordinator

3 weeks ago

Florham Park, New Jersey, United States Tandym Group Full time

A biopharma organization in New Jersey is seeking a Field Medical Operations Coordinator to join their team.

Responsibilities:

The Field Medical Operations Coordinator will be responsible for providing dedicated field support for the coordination of all field Medical Affairs projects and operations. This includes organizing and scheduling speakers, meetings, trainings, content review sessions, and workshops, as well as tracking and monitoring outside services, monitoring budgets, reviewing invoices, contracts, protocols, and coordinating agreements and identifying issues of concern. The Field Medical Operations Coordinator will also support the manager with systems and metrics data and reporting, working with field operations and vendors. Additionally, the Field Medical Operations Coordinator will manage field material deployment, working with internal leads to schedule required training and portal access. The Field Medical Operations Coordinator will work directly with the manager and/or individuals delegated by the manager involved in the execution of MSL programs, including progress reports and documentation. The Field Medical Operations Coordinator will also coordinate presentations for scientific and functional components required for MSLs. Furthermore, the Field Medical Operations Coordinator will assist the Operational Lead in developing project plans, tracking tools, and dashboards, laying out key actions, stakeholders, resources, and milestones, for prioritized projects. The Field Medical Operations Coordinator will also support development timelines for MSL plans (region management, and KOL mapping). The Field Medical Operations Coordinator will support all field-related MRC submissions/communications, working with internal leads. The Field Medical Operations Coordinator will also coordinate the following MSL activities (plans, budget, reviews, etc.) roundtables, regional/virtual advisory boards, insight program, vendor management, metric reporting. The Field Medical Operations Coordinator will manage the coordination of new hire onboarding, home-learning modules, and assignments, and conduct weekly progress checks. The Field Medical Operations Coordinator will also coordinate, track, and support overall budget and resource planning across field Medical Affairs. The Field Medical Operations Coordinator will maintain knowledge of all SI compliance and regulations, ensuring consistency in the implementation of policies. Additional projects as required or assigned.

Qualifications:

  • Bachelor's degree is preferred, but not required with applicable experience
  • Minimum of 4 years' experience in pharmaceutical industry or similar with comprehensive understanding of the administrative and support function to the MSL team
  • Demonstrated high level proficiency with Microsoft Office (Office, Word, Excel, Power Point, Adobe)
  • Strong project management skills and experience
  • Proactive style and able to anticipate needs, with a high level of attention to detail
  • Experience and success managing multiple tasks and deadlines at once.
  • Ability to establish and manage relationships with company field and internal roles
  • Excellent interpersonal, communication (oral and written), and presentation skills
  • Ability to work in a matrixed environment and provide leadership to a diverse team
  • Demonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activity/project documentation

Desired Skills:

  • Industry experience in pharmaceutical MSL admin/operations
  • PMP certification

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