Admissions Operations Coordinator

1 week ago


Deerfield Beach, Florida, United States Allen Chase Foundation Full time
Job Summary

The Admissions Administrative Assistant plays a vital role in the Admissions Office team, serving as a key point of contact for parents and prospective students. This position requires exceptional organizational skills, a warm and welcoming demeanor, and the ability to thrive in a fast-paced and collaborative environment.

Key Responsibilities
  • Maintain a daily interview and campus tour schedule for the Admissions Office
  • Greet all scheduled and walk-in visitors
  • Follow up with families to facilitate the application process
  • Manage invitations and registrations for Admissions Virtual Open House sessions
  • Collaborate with the school's event planner and facilities team to set up the annual Western Massachusetts Boarding School Tour
Data Management
  • Process incoming application materials (submitted through SAO, Blackbaud, and via email)
  • Ensure accuracy and completeness of application packages
  • Submit complete application packages to the Admissions Committee for review
  • Process and transmit admissions decisions to students and families
  • Track the status of enrollment materials (agreements, deposits, and tuition payment plans)
Analytics and Reporting
  • Create and maintain applicant & enrollment reports for the Admissions Office and other departments
  • Assist with the enrollment process by creating annual enrollment documents, distributing them to families, and tracking responses
  • Generate reports as requested using the enrollment management database, tuition management database, and other SAAS platforms
Requirements
  • Bachelor's degree preferred
  • Excellent organizational and communication skills
  • Ability to work in a fast-paced environment


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