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Executive Operations Coordinator

2 months ago

Deerfield Beach, Florida, United States Essendant Full time
Location: Remote/Hybrid

Company Overview:
Essendant is a mission-driven organization that transcends traditional business objectives to measure its success in today's commerce landscape. We are dedicated to our associates, customers, and communities, with our core values and guiding principles shaping our aspirations.

Core Values: Integrity, Collaboration, Customer-Centricity, Embracing Change, and Driving Innovation are the foundational elements of our success pathway.

Guiding Principles: Our commitment to Diversity, Equity & Inclusion, Community Engagement, Associate Safety, and Accountability drives us to create a secure and fulfilling work environment.

With a century of experience, Essendant stands as a leader in the supply chain sector, committed to delivering exemplary practices for our clients and team members.


Work Schedule:
Flexible remote work with designated in-office days.

Key Responsibilities:
1. Organize and manage schedules for the executive team and coordinate events, ensuring adherence to timelines.
2. Investigate, prioritize, and address incoming issues and inquiries directed to various Company Leaders, including sensitive matters; determine suitable actions or referrals.
3. Facilitate effective communication between the Executive team and internal departments, maintaining trust and support with senior management.
4. Complete essential tasks proactively, including drafting correspondence and other materials that assist the Executive team in leading the organization effectively.
5. Balance competing priorities efficiently, demonstrating proactivity and follow-through on projects under deadline pressure.
6. Uphold confidentiality and discretion regarding sensitive discussions and materials.
7. Manage a busy calendar of appointments and prepare expense reports, including confidential correspondence.
8. Arrange complex travel plans, itineraries, and agendas, compiling necessary documents for travel-related meetings.
9. Embody and demonstrate Essendant's Core Values and Guiding Principles.
10. Perform additional duties as assigned.

Required Skills and Knowledge:
- Exceptional organizational and time management abilities.
- Capacity to maintain confidentiality consistently.
- Discretion and sound judgment in decision-making.
- Strong interpersonal and communication skills with executive management.
- Proficient in problem identification, information analysis, and solution development for complex challenges.
- Ability to multitask in a dynamic environment with cross-departmental collaboration.
- Excellent verbal and written communication skills.
- Familiarity with administrative functions and procedures, including record management and document creation.
- Comprehensive understanding of organizational policies and procedures.
- Strong command of Standard English conventions (grammar, spelling, syntax, etc.).
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with the capability to create presentations as required.

Education and Experience:
- High School Diploma or GED required; some college coursework preferred.
- Experience in an administrative role or project management is advantageous.

Essendant is committed to fostering an inclusive and diverse workplace. We are an Equal Employment Opportunity employer dedicated to building a diverse and supportive environment. We encourage all candidates to apply, even if they do not meet every qualification listed. At Essendant, we are cultivating a vibrant community by ensuring a safe and encouraging work atmosphere. We prohibit any form of discrimination or harassment based on various characteristics protected by law. Our people are the driving force behind our company. Together, we are Essendant.