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Administrative Coordinator for Executive Leadership

2 months ago

South San Francisco, California, United States Allogene Therapeutics Full time

Position Overview:

Allogene Therapeutics is in search of a dedicated and enthusiastic individual to take on the role of an Executive Assistant, providing essential support to our C-level executives. This position involves managing a variety of administrative tasks in a dynamic and fast-paced setting. As a vital member of our team, you will be expected to demonstrate flexibility and resourcefulness, maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

  • Oversee scheduling and coordinate travel arrangements and logistics for executives and departmental personnel.
  • Prepare materials and presentations for meetings, ensuring rooms are set up as required.
  • Handle the processing and completion of expense reports efficiently.
  • Manage incoming calls and assist with email correspondence.
  • Provide comprehensive administrative support, including document copying, file maintenance, and updating shared files on the server.
  • Assist in the coordination of interviews and welcome candidates.
  • Support the planning and execution of company and departmental events.
  • Perform additional duties as assigned.

Qualifications and Experience:

  • Experience in an office or administrative capacity within a scientific organization, preferably in the biotechnology sector.
  • Bachelor's degree or equivalent professional experience.
  • Exceptional attention to detail with the capability to manage multiple tasks and responsibilities concurrently.
  • Strong organizational skills with the ability to prioritize effectively to achieve results within established timelines.
  • Ability to work autonomously as well as collaboratively within a team environment.
  • Excellent interpersonal skills, with both verbal and written communication being crucial in this collaborative setting.
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Understanding of the significance of confidentiality and discretion in all aspects of work.
  • Candidates must possess authorization to work in the U.S.