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Administrative Support Specialist

2 months ago

Little Rock, Arkansas, United States EnSiteUSA Full time
Job Overview

Salary: Competitive

Key Responsibilities: The office operations coordinator plays a crucial role in executing various administrative and clerical functions. By managing these tasks, they facilitate our client’s project-related activities. This role typically involves a standard workweek of five days, each lasting eight hours, with potential for additional hours as necessary.

  • Foster and maintain a positive and professional rapport with both client and contractor personnel.
  • Demonstrate strong interpersonal abilities.
  • Effectively juggle multiple responsibilities.
  • Exhibit excellent time management capabilities; prioritize tasks efficiently.
  • Possess outstanding written and verbal communication skills.
  • Show proficiency in computer applications, particularly Microsoft Office Suite: Word, Excel, PowerPoint, etc.
  • Assist in the completion of permitting processes and support construction operations through inventory audits and documentation reviews.
  • Utilize office equipment such as telephones, printers, and photocopiers competently.
  • Organize and maintain files and records, ensuring confidentiality and accessibility.
  • Plan and coordinate meetings, presentations, and other office events; send reminders regarding upcoming engagements and arrange catering as needed.
  • Manage the flow of information in and out of the office; prepare correspondence including letters, emails, and memos.
  • Support departmental managers and staff in various capacities.
  • Exhibit a willingness to learn and grow within the company, taking on additional responsibilities as they arise.
  • Work independently and efficiently without the need for direct supervision.

EnSiteUSA is committed to equal employment opportunities. All qualified candidates will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status.