Director of Presidential Support and Strategic Initiatives

7 days ago

Florissant, Missouri, United States Augustine Institute Full time
About the Role

The Augustine Institute is seeking a highly skilled and experienced Executive Director, Office of the President - Strategic Operations to join our team. This is a critical role that will provide strategic support to the President and the Executive Leadership Team, ensuring the effective execution of the Institute's mission and goals.

Key Responsibilities
  • Administrative Support
    • Manage the President's calendar, ensuring efficient use of time and prioritizing tasks.
    • Develop and implement processes to proactively plan the President's calendar up to 12 months in advance.
    • Prepare briefing materials and presentations for meetings and public appearances.
    • Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
    • Serve as a primary point of contact between the President and staff, fostering effective communication and collaboration.
  • Board of Trustees Lead Liaison
    • Assist the President in managing Trustee communications and activities.
    • Manage Board meeting agendas, including meeting material preparation and distribution.
    • Record and archive all Board meeting notes.
    • Manage the annual Board Meeting Planning Calendar.
    • Maintain all Board of Trustee governing documents.
  • Strategic Planning
    • Coordinate, facilitate, and record meeting notes for weekly Executive Leadership Meetings and Senior Leadership Meetings.
    • Assist the President in coordinating and planning strategic planning meetings, resulting in an updated or revised strategic roadmap for the Institute.
    • Collaborate with the President on maintaining key organizational principles, including mission, vision, core values, and annual goals.
    • Support the Executive Leadership Team in managing the annual fiscal year budget process.
  • Augustine Institute Activities Calendar
    • Develop and maintain an activities calendar summarizing monthly concurrent activities, events, and content launches across the Institute.
    • Assist the President, Chief Operating Officer, and Head of Human Resources in planning and managing employee events, ensuring strong, regular, and consistent communications.
    • Assist the President in facilitating rewards and recognition for employees who support the Institute's mission.
  • Event Coordination
    • Assist in planning and executing events hosted by the President, including meetings, retreats, talks, campus visits, media events, and community outreach initiatives.
    • Closely manage all event activities requiring direct engagement by the President to ensure they are well coordinated and communicated.
    • Assist the President, Chief Mission Officer, Chief Operating Officer, and Chief Financial Officer in managing the strategic plan supporting the Institute's expanding Events and Conferences line of business.
    • Assist the President in coordinating participation in external events or activities.
  • Donor Relationships
    • Assist the President in coordinating and planning regular and consistent donor interactions.
    • Ensure close and consistent communications and coordination between the President, the Chief Advancement Officer, and the appropriate donor's gift officer.
    • Ensure proactive alignment between all parties on presentation booklets, ask strategies, and other donor-related materials.
    • Update Salesforce to archive key discussion points between the President and donors.
  • Internal Communications
    • Develop, implement, and manage internal communication strategies to ensure timely dissemination of important information across the Institute.
    • Write, edit, and produce engaging internal communications materials, including newsletters, announcements, intranet content, and promotional materials for internal events.
    • Ensure all content is clear, concise, and aligned with the Institute's mission and branding.
    • Conduct regular assessments of internal communication effectiveness through surveys, focus groups, and feedback mechanisms.
    • Analyze data to identify trends and areas for improvement, making recommendations to enhance communication strategies.
Requirements
  • Bachelor's degree required; advanced degree in business or related field preferred.
  • Minimum of 7 years of experience in a similar role or related field, preferably within a Catholic non-profit organization.
  • Ability to handle sensitive information and matters with the highest level of confidentiality and professionalism.
  • Exercise sound judgment and discretion in all interactions and communications.
  • Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
  • Strong written and verbal communication skills, with the ability to convey complex information clearly and concisely.
  • Demonstrated ability to work collaboratively and build relationships with a diverse range of stakeholders.
  • A proactive and solutions-oriented mindset, with a strong attention to detail.
  • Proficiency in Microsoft Office Suite and other relevant software tools.
Necessary Knowledge, Skills, and Abilities
  • Strong alignment with the Augustine Institute's mission to help Catholics understand, live, and share their faith.
  • Ability to consistently demonstrate the Institute's core values, including humility, collaboration, innovation, and excellence.
  • Thinks and acts strategically.
  • Strong emotional intelligence.
  • Excellent listening skills.
  • Ability to effectively communicate at all levels of the Institute.
  • Accountable mindset.
  • Solutions-oriented.
  • Ability to work under pressure and deliver on aggressive timelines.
  • Proven ability to execute against both strategic and tactical plans.

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