Legal Administrative Assistant

2 weeks ago


Worcester, Massachusetts, United States RightWorks Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at RightWorks Inc. As a key member of our administrative team, you will provide critical support to our attorneys and staff, ensuring the smooth operation of our office.

Responsibilities
  • Manage and coordinate attorney schedules, including appointments, meetings, and travel arrangements.
  • Prepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detail.
  • Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.
  • Assist with billing and invoicing processes, including time entry and client billing inquiries.
  • Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.
  • Provide reception desk coverage for short periods of time on an as needed basis.
  • Perform other duties specific to the role as assigned.
Requirements
  • Bachelor's degree preferred, but not required.
  • 35 years of experience in professional services setting or law firm preferred.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail.
  • Strong client service skills
  • Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Enthusiasm for learning and willingness to adapt to changing priorities and workflows.


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